Financial Specialist III

Financial Specialist III

Position Title:

Financial Specialist III

Job Category:
Academic Staff

Employment Type:

Regular

Job Profile:
Financial Specialist III

Job Duties:

A full-time academic staff position is available in University Accounting beginning July 13, 2026. The working title for this assignment is Financial Specialist III – University Accounting with an official title of Financial Specialist III. The expected hiring salary will be $50,000-$55,000, based on qualifications and experience.

This position has full pre-audit delegated authority from UW-System and is responsible for appropriate tax reporting, accounting controls, and the accuracy of each non-payroll transaction in a decentralized environment. This position audits, analyzes, and coordinates the operation of the automated accounts payable system in the processing of Sodexo Food invoices, gift requests, and other various items received in the Accounts Payable Department.

Additionally, this position is responsible for various accounting responsibilities. Knowledge of IRS tax reporting rules and regulations are required for the position. It is also essential to interpret applicable Federal, State, & Institutional rules and regulations. The position requires a working knowledge of generally accepted accounting principles, procedures, and standards, as well as the ability to correctly interpret, apply, and communicate financial information to university administrators.

This position will act as a liaison to unit leadership and is responsible for training campus units on financial processes and best practices, being a lead resource. This position reports to the Controller under general supervision.

General Duties include but are not limited to:

• Run Local Check Settlements
• Student Organization payments using Quicker
• Central Accounts Receivable + Sponsored Accounts Receivable
• Prepare and Initiate Accounting Journals
• Initiate Payroll Accounting Adjustments
• US Bank Debit Card Expense Program Administration
• Asset Management
• Initiate Security Role Requests
• Review and Approve Gifts, Awards, Prizes, Giveaway requests
• Review and Approve Purchase of Clothing requests
• Review and enter Sodexo Food Requisition s
• Other duties as assigned

Key

Job Responsibilities:

• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• Reviews transaction processing internal controls and recommends policies and procedures
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• May train staff on financial processes and best practices
• Reallocates expenses to appropriate funding strings

Department:
University Accounting and Accounts Payable consists of seven staff members responsible for the accounting, financial operations, and reporting of the University.

Compensation: $50,000-$55,000, based on qualifications and experience.

Required Qualifications:

• Associate degree in business, finance, accounting, or closely related field
• Two or more years of experience in accounting, finance, or related field
• Experience establishing and maintaining working relationships with individuals at all organizational levels
• Excellent interpersonal skills, including listening, written, and oral communication skills
• Working knowledge of Generally Accepted Accounting Principles (GAAP)
• Experience with financial software packages (e.g. People Soft, Workday)
• Ability to prepare financial reports, spreadsheets, and budgets
• Proficiency with Microsoft Excel, Microsoft Word, database systems, financial accounting systems and various database query tools
• Strong mathematical ability and strong attention to detail to ensure accuracy in data entry and in reconciliation of various accounting…