Payroll Manager

Description We are looking for an experienced Payroll Manager to lead payroll operations for a non-profit organization in Eden Prairie, Minnesota. This Long-term Contract position is ideal for a payroll specialist who can drive accurate processing, maintain strong tax compliance, and support financial integrity across a complex multi-state environment. The role will also partner closely with HR, Accounting, benefits teams, and external vendors to strengthen processes, resolve issues, and ensure dependable payroll service for employees.

Responsibilities:

- Direct end-to-end payroll execution across recurring biweekly and semi-monthly cycles, ensuring employees are paid accurately and on schedule.

- Guide payroll tax administration by managing registrations, reconciliations, filings, and regulatory updates across federal, state, and local jurisdictions.

- Oversee quarter-end and year-end payroll activities, including preparation and review of W-2 and W-2C processing.

- Administer payroll system setup and maintenance, including organizational structures, pay groups, earnings, deductions, and general ledger mappings.

- Act as the main point of contact for payroll system support, coordinating troubleshooting, testing, enhancements, and issue resolution with external partners.

- Manage benefit deduction processing and reconciliation while working with Human Resources, Accounting, and vendors to address billing and funding needs.

- Ensure payroll results are properly reflected in accounting records and support monthly, quarterly, and annual financial reporting requirements.

- Investigate payroll variances or accounting discrepancies and collaborate with internal stakeholders to implement timely resolutions.

- Lead, coach, and develop payroll team members by setting priorities, reinforcing accountability, and encouraging cross-training and growth.

- Identify opportunities to improve payroll procedures, internal controls, efficiency, and scalability through strong cross-functional partnership. Requirements - 7+ years of progressive payroll experience, including leadership responsibility within a payroll function.

- Demonstrated background managing full-cycle payroll in multi-company and multi-state environments.

- Experience overseeing payroll volumes of 500 or more employees with a high degree of accuracy and compliance.

- Strong knowledge of payroll tax regulations, reconciliations, and year-end reporting requirements.

- Hands-on experience with payroll systems such as ADP Workforce Now, UKG Pro, or similar platforms; experience with enterprise payroll administration is preferred.

- Proficiency with Microsoft Excel and other Microsoft Office applications for reporting, analysis, and documentation.

- Solid understanding of payroll accounting, general ledger impacts, and audit support processes.

- Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field is preferred.

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