Senior Administrative Assistant

Join our team as a Senior Administrative Assistant where you’ll play a key role in keeping our departments running smoothly and efficiently. In this fast-paced, collaborative environment, you’ll provide high-level administrative support to leadership and staff, coordinate meetings and events, and help streamline processes that drive operational success. This role is ideal for a detail-oriented, proactive individual who thrives on organization, problem-solving, and supporting cross‑functional teams.

If you enjoy being the go‑to person who keeps everything organized and moving forward, we’d love to hear from you.

At Starkey, we are in the business of connecting people and changing lives. As a world leader in the manufacturing and delivering of advanced hearing solutions, we go to work each day to ensure every person on the planet has the opportunity to hear their very best. Founded in 1967, Starkey is known for its innovative design, development and distribution of comprehensive digital hearing systems.

Headquartered in Eden Prairie, Minnesota, Starkey has more than 5,000 employees globally, operates 29+ facilities and does business in more than 100 markets worldwide.

Here’s a video about the people behind Starkey’s groundbreaking innovation:

• Provide administrative support to departmental management and staff as assigned.
  • Assist with all clerical support and administrative functions (e.g. incoming and outgoing mail, electronic correspondence, data‑entry, etc.).
  • Manage calendars and accounts such as Web Ex, PTO, and help troubleshoot issues.
  • Coordinate travel arrangements and assist with any expense reports.
  • Register department personnel for external seminars/conferences.
  • Work with other administrative staff to identify and plan support for the departments and staff during times of absence.
  • Collaborate with administrative staff from other departments to develop consistent processes and practices where applicable to improve efficiencies and effectiveness. Foster a culture of continuous improvement.
• Provide support for internal, external, council and events.
  • Schedule meetings and assist creating and distributing meeting agendas and relevant documentation.
  • Troubleshoot conference room equipment when not working properly and ensure all relevant staff are trained on proper use and assist as needed with meeting setup.
  • Take meeting minutes.
  • Enter and assist with meeting action items.
  • Distribute and/or post final meeting minutes.
  • Coordinate beverages, lunches and snacks as requested.
• Ensure office equipment and supplies are maintained.
  • Maintain department office supply inventory and order additional supplies when necessary.
  • Coordinate ordering and setup of computer, phone, and any needed equipment for new employees.
  • Maintain departmental equipment inventories where applicable (e.g., equipment).
  • Ensure that office equipment is working properly and provide training on equipment use.
• Assist with new employee activities.
• Maintain and track PTO, mWorks and Travel calendars where applicable.
• Help create and maintain departmental policies and procedures.
• Assist tracking and scheduling of annual performance reviews where applicable.
• Coordinate new employee workspace, equipment, and onboarding activities.
• Coordinate employee termination activities, personal and Starkey property.
• Assist with interview activities in coordination with HR and hiring managers.
• Assist departments with purchasing materials and relevant transactions.
  • Order parts and/or supplies through Oracle, online and external vendors.
  • Prepare Purchase Orders in Oracle and assist with order tracking as needed.
  • Maintain any departmental ordering forms and ensure receipts are received for any purchases.
• Manage corporate credit card receipts and reconcile credit card accounts monthly
• Other duties/responsibilities as assigned

• Education
  • High school degree or equivalent required
  • 4‑year college degree preferred
  • Some specialized administrative coursework desirable
• Experience
  • Minimum 5 years, administrative or office support experience in a corporate environment.
  • Experience with Microsoft Word, Excel, PowerPoint, Outlook, Visio, SharePoint, Wiki, and…