Administrative Assistant; Sales Team

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This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$22.00/hr - $24.00/hr

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This position is instrumental in ensuring accurate billing, efficient order processing, and exceptional service to both internal stakeholders and external customers. You will contribute directly to the company's sales operations and financial processes during a period of exciting growth.

Job Description:

• Serve as a liaison between customers and internal teams by providing timely updates on order status, billing, and fulfillment via phone and email.
• Support the sales team with administrative functions, including order entry, tracking, and documentation.
• Prepare and process accurate invoices for parts and service orders.
• Maintain up-to-date records in SAP and Salesforce systems to ensure smooth transaction flow.
• Assist with month-end financial close activities and other sales admin functions as needed.

Requirements:

• Associate's or bachelor's degree in business administration or a related field preferred.
• 1 to 2 years of office administration or sales support experience strongly preferred.
• Proficient in SAP ERP or Salesforce is preferred
• Must have strong Microsoft Office experience (especially Outlook and drafting professional emails).
• Strong attention to detail and accuracy in data entry and billing.
• Excellent communication, organizational, and multitasking abilities.
• Ability to work independently in a fast-paced, team-oriented environment.
• Flexibility to work extended hours during peak financial closing periods.

Additional Info:

• Pay rate: $22-24/hour
• Schedule: 7:30am-or 8:00am start time (open to doing a 30 min or 1 hour lunch). The shift would be 8 hours.
  • During training the first month there might be slower weeks (around 30-35 hours)
• Location: 100% In- office (Eden Prairie) w/ situation flexibility here and there (like weather, sick kiddos, etc.)
• Type: Contract for 6 to 8 months with the probability of hire! This is a new role, so they want to make sure they have enough work for this person long-term. There is an 80% chance this will turn permanent.
• Target Start Date: ASAP

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

• Seniority level
  
  Entry level

• Employment type
  
  Contract

• Job function
  
  Accounting/Auditing, Administrative, and General Business
• Industries Administrative and Support Services

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