Administrative Assistant

KEY DUTIES AND RESPONSIBILITIES

The Grace Beginnings Academy Administrative Assistant supports the daily administrative operations of the school and helps create a welcoming, organized environment for children, families, staff, and visitors. This role serves as a key point of communication for families, assists with scheduling substitutes and provides operational support to the leadership team. This position is a year-round, Monday-Friday position with closing hours (9:15a‑5:45p).

• Contribute to, communicate and champion the vision of Grace Beginnings Academy.
• Welcome families and visitors in a professional and Christ-centered manner.
• Maintain professional posture and confidentiality in all tasks.
• Collaborate with the Leadership Team.
• Oversee and manage the daily staffing needs and finding substitutes to fill open positions.
• Build relationships with the GBA teaching staff and families.
• Answer phones, respond to emails and direct any questions to the appropriate staff.
• Assist with student arrival and dismissal procedures.
• Check-in approved pick-ups via Brightwheel and escort to the child’s class.
• Report daily attendance to directors for licensing keeping.
• Support daily office operations including copying, data entry, and attendance.
• Monitor office and classroom supply inventory and order materials as needed.
• Manage and order food and milk.
• Organize community storage spaces: teacher’s workroom, storage closets, etc.
• Assist in equipment upkeep noting items that need to be replaced, thrown or fixed.
• Execute staff dinners, special event supplies within the administrative team.
• Assist in material preparation for meetings, conferences and school wide events.
• Proficiency with email, word processing, spreadsheets, and school management systems.
• Answer walkie calls as needed.
• Other duties as assigned.

• Education:
  
  High school diploma required; associate degree preferred.
• Experience:
  
  2+ years in childcare/school administration, customer service or office support.
• Strong organizational skills with attention to detail.
• Warm, professional communication skills with children and adults.
• Ability to manage multiple tasks and adapt in a fast-paced, fluctuating environment.
• Has a heart and mission to reach the next generation with the Gospel.
• Can clearly articulate the Gospel to a young child.
• Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit.
• Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.