Executive Assistant - Hybrid MN

Executive Assistant

Optum Tech is a global leader in health care innovation. Our teams develop cutting-edge solutions that help people live healthier lives and help make the health system work better for everyone. From advanced data analytics and AI to cybersecurity, we use innovative approaches to solve some of health care's most complex challenges. Your contributions here have the potential to change lives.

Ready to build the next breakthrough? Join us to start Caring. Connecting. Growing together.

We are seeking an experienced Executive Assistant to support the Chief Information Officer (CIO) of Optum Insight and the Vice President of AI Engineering. This highly visible role requires exceptional business acumen, executive presence, critical thinking, organizational skills, and the ability to operate effectively in a fast-paced, high-intensity technology environment.

The ideal candidate will serve as a trusted partner to both executives, developing a deep understanding of their portfolios, organizational priorities, stakeholder landscape, and strategic initiatives. This individual will proactively manage competing demands, optimize executive time, anticipate needs, and help drive operational effectiveness across a complex leadership environment.

Successful candidates will not simply manage calendars, they will act as strategic business partners who exercise independent judgment, protect executive time, challenge requests that do not align with priorities, and help leaders focus on the highest-value opportunities and organizational objectives.

This position follows a hybrid schedule with four in-office days per week.

Primary Responsibilities:

• Provide direct executive support to the CIO of Optum Insight and the VP of AI Engineering within a high-volume, fast-paced technology organization
• Manage highly complex executive calendars by applying sound judgment, critical thinking, and business acumen to prioritize requests, resolve conflicts, and align executive time with strategic organizational priorities
• Develop a deep understanding of each executive's portfolio, key initiatives, stakeholder relationships, organizational objectives, and leadership responsibilities
• Serve as a trusted advisor and steward of executive time by evaluating competing requests, recommending priorities, and ensuring scheduling decisions align with business impact and organizational goals
• Anticipate executive needs and proactively identify issues, remove obstacles, and address potential conflicts before they arise
• Exercise independent judgment when managing executive schedules, stakeholder requests, competing priorities, and evolving business demands
• Coordinate domestic and international travel arrangements, including itinerary planning, logistics management, speaking engagements, and last-minute schedule adjustments
• Prepare and manage expense reports, travel documentation, invoices, and administrative processes accurately and efficiently
• Plan and coordinate executive meetings, leadership forums, staff meetings, off-sites, and special events, including agendas, materials, logistics, and follow-up actions
• Track key deliverables, action items, deadlines, approvals, and follow-up commitments to support effective execution across both executive offices
• Partner closely with executive leadership teams, Chiefs of Staff, business partners, Executive Assistants, and cross-functional stakeholders to facilitate communication and execution of organizational priorities
• Utilize enterprise-approved AI tools and productivity technologies to improve planning, organization, communication, and administrative workflows
• Identify opportunities to improve workflows, administrative processes, and organizational effectiveness by implementing scalable solutions and best practices
• Maintain strict confidentiality while exercising sound judgment and professionalism in handling sensitive information
• Thrive in a high-energy, fast-paced environment that requires urgency, responsiveness, adaptability, resilience, and a solid commitment to execution excellence
• Leverage enterprise-approved AI tools to enhance productivity and innovation by streamlining workflows and automating repetitive tasks

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High school diploma / GED
• 5+ years of experience providing administrative support to Vice President, CIO, C-suite, or equivalent senior executives in a large corporate environment
• Demonstrated experience supporting multiple senior leaders and successfully balancing competing priorities
• Demonstrated experience managing highly complex executive calendars and coordinating sophisticated travel logistics
• Demonstrated experience leveraging AI-enabled productivity tools, such as Microsoft Copilot, ChatGPT, Claude, or similar technologies, to enhance…