Lead Administrator Executive Assistant

Benefits:

• Health insurance
• Paid time off
• Training & development
• Tuition assistance
• Bonus based on performance
• Dental insurance
• Donation matching
• Employee discounts
• Flexible schedule
• Free food & snacks
• Free uniforms
• Company parties
• Opportunity for advancement

Supporting Central Operations for a Family of Small Businesses (Aviation, Engineering, Technical, Skilled & Artisan Trades)

• Contracts
• Finance/Bookkeeping
• Regulatory Filings
• HR
• Executive Ops
• AI-First Systems

We build businesses that serve people. This role turns vision into motion—contracts signed, books reconciled, great people hired and onboarded, filings on time, leaders supported. Administration here is leadership: you create order out of noise, move work to done, and raise the standard while you do it.

On any given day you’ll face more pull than one person can finish. You will think, decide, and deliver: reduce thirty-five competing requests to the vital seven, set clear commitments for the rest, and ship accurate, on-time outcomes under pressure. You design simple systems, communicate crisply, use AI as a power tool (never a crutch), and know when to move fast and when to slow down to get it right.

If you’re energized by ownership, service, and results—and ready to invest yourself in meaningful work alongside high-performing teammates—you’ll thrive here. If you’re guarding hours, chasing “good enough,” or looking for a lifestyle desk, you won’t. We honor real family commitments and expect adults who keep their word.

We pursue excellence with confidence and humility—owning our work, communicating effectively, and refusing to compromise on quality. We believe true excellence blends technical skill with continuous learning, personal responsibility, and a team-first mindset.

Our approach to compassion is action-oriented. We lead with empathy, selflessness, and teamwork—putting the needs of others first while maintaining high expectations. It’s about serving with care, offering support, and creating a positive impact—without enabling excuses or compromising accountability.

We believe each person was created for a purpose—and that includes their work. The best administrators don’t just organize calendars or run reports—they bring clarity, calm, and forward motion to everyone around them. They know why they do what they do, and they choose to serve others through their unique blend of insight, drive, detailed organization, and excellence.

If you’re someone who sees administration as more than a job—if it’s the work you were made to do—we want to hear your story. Show us how your sense of purpose aligns with this opportunity to lead, serve, and make an impact.

Keep shared work flowing across companies.

Coordinate leaders/admins; clear blockers fast.

Publish simple weekly status and risks.

Manage templates, routing, signatures, repository.

Track renewals and vendor requirements.

Run AP/AR, purchasing, reconciliations.

Support month-end close and cash visibility.

Keep entities compliant: filings, licenses, deadlines.

Coordinate with tax/accounting partners.

Post, screen, schedule, offers, onboard, support.

Standardize onboarding checklists and records.

Own calendars, travel, meeting prep/minutes.

Drive follow-through on initiatives.

Triage vital actions; set dates for the rest (and achieve the dates)... a step at a time

Protect focus blocks; finish what you start.

Build clean SOPs and checklists.

Use AI and simple automations to remove busywork.

• Ownership & Grit — You take responsibility,…