Office Manager ​/ Business Operations

Help keep a creative product development company running at its best.

This is more than a traditional office manager position. As our Office Manager / Business Operations professional, you'll oversee bookkeeping, office operations, HR administration, executive support, and facilities while helping our designers and engineers stay focused on developing great products for our clients.

No two days are exactly alike. We're looking for someone who enjoys taking ownership, solving problems, improving processes, and working independently in a collaborative, fast-moving environment.

The ideal candidate is self-motivated, dependable, and proactive. They notice what needs attention, take initiative without close supervision, and understand that no task is too big or too small when it comes to supporting the business and helping the team succeed.

White Board Product Solutions is an independently owned product development consultancy that helps companies bring products from concept through engineering, prototyping, manufacturing, and launch.

Our multidisciplinary team partners with startups and Fortune 500 companies to solve challenging product development problems. We also develop proprietary inventions and manage the commercial building where we operate.

• Manage bookkeeping including invoicing, accounts receivable and collections, accounts payable, payroll coordination, purchasing, reconciliations, financial reporting, and Quick Books.
• Maintain project, financial, personnel, and business records.
• Coordinate onboarding, offboarding, benefits administration, and HR documentation.
• Provide executive support and serve as a welcoming first point of contact for clients, vendors, visitors, and staff.
• Help maintain an organized, professional workplace and coordinate vendors, facilities, and tenant communication.
• Continuously improve office procedures, systems, and workflows that help our business operate efficiently.

• 3+ years of office management, bookkeeping, business administration, or similar experience.
• Strong Quick Books and Microsoft Excel skills.
• Organized, dependable, proactive, and able to work independently.
• Excellent communication skills and sound judgment.
• Experience supporting a professional services, engineering, design, manufacturing, or consulting business is a plus.
• Starting at $60,000
  , based on experience
• Health, dental, and HSA
• 401(k) with company match
• Paid Time Off

Every employee at White Board has a visible impact on the business. This role works directly with company leadership and helps keep our creative, fast-paced company operating at its best. We value people who are willing to step in wherever they're needed, help each other succeed, and understand that every task contributes to our team's success.