Expense Tracking Specialist

Execute assignedrelocationclient accounting,expensetrackingand payroll tax compliance functions.

Process expense payments and reimbursement in accordance with policy.

Handle invoicing and cash application.

Provideclientand internal reporting.

Assist management with ongoing projects.

1.
Perform assigned tasks supporting client payroll tax“gross-up” functions (20-30%)

• Set up andmaintainsystem tax policy records for new client implementations.
• Set up system tax information on new initiations.
• Perform regularwageand tax imports/exports.
• Assistin the reconciliation ofHSR system data to client payroll data on a regular basis.
• Run tax “gross-up” functions forclientsper the agreed upon schedule.
• Provide payroll/tax reporting as required.
• Assistin theyear-end tax process,including;maintaining proper cut-offs, final “gross-up” andtrue-up, posting to the system,communication to client payroll, and production and distribution of year-end worksheets and relocation tax reports (RTRs).

2. Process relocation expenses (20-30%)

• Audit relocation expenses reports and vendor bills per client policy and internal procedures.
• Prepare vouchers,codeand enter expenses.
• Generate A/P reportsandprocess payment requests.
• Set up andmaintainvendor records.
• Supportrelocationconsultants as required.

3. Generate client billing (10-15%)

• Generate invoices for clients and distribute.
• Resolve any billing issues with clients.
• Maintain billing information in database.
• Assistincollectionsreporting and communication.

4. Cash posting and application (5-10%)

• Forward checks received to lockbox.
• Post receipts toappropriateaccount or referral database.
• Process vendor referrals and complete regular audits to ensure receipt.

5. Reporting preparation and distribution (10-15%)

• Prepare and generateregularreportsforclients.
• Maintain and produce regular internal reports for management and staff.
• Perform daily ABAD process ensuring accuracy and compliance.

6. Performadditionalresponsibilities as requested or assigned (0-5%)

• Prepare Cost of Living Analyses (COLAs).

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time framesand with a high degree of quality and professionalism.
• Establish andmaintainpositive and productive work relationships with all staff,customer sand business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Education:

• Associate degree in business, accountingor equivalent knowledge and experience.

Experience:

• Two to fiveyears’ experience in relocationor payroll tax preferred.

Knowledge and

Skills:

• Strong computer skills withproficiencyin spread sheet anddata base applications.
• Excellent oral and written communication skills.
• Effective interpersonal skills anda customer service focus.
• Ability to prioritize and handle multiple tasks and projects concurrently and meet deadlines.
• Integrity,self-motivation,organized and detail oriented. Must be able to work independently and as a member of a team.

Other (licenses, certifications,schedule flexibility/OT,travel, etc):

• Certified Relocation Professional (CRP) preferred
• Global Mobility Specialist (GMS) preferred

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.