Children's Ministry Operations Coordinator

Children's Ministry Operations Coordinator

Wooddale Church is a multigenerational, Bible-teaching church in Minnesota with campuses in Eden Prairie, Edina, and the University of Minnesota. With a mission to honor God by making more disciples for Jesus Christ, Wooddale has a rich history and a future of sharing the gospel locally and globally by planting churches, supporting global partners, and serving its local community.

The Children's Ministry Operations Coordinator is responsible for developing, coordinating, and continually improving the systems, workflows, communication strategies, calendars, and operational processes that enable Children's Ministry staff and volunteers to minister effectively. Serving as a central operational resource for the Children's Ministry team, the Operations Coordinator helps ensure ministry initiatives are well planned, clearly communicated, and effectively executed across campuses.

• Develop and coordinate Children's Ministry communication to families and volunteers, including weekly updates, event promotion, registration communication, volunteer onboarding, digital communication, promotional materials, and department-wide messaging.
• Serve as the primary Children's Ministry communication contact for program information, policies, events, and ministry updates.
• Partner with the Communications team to ensure Children's Ministry communication is timely, accurate, engaging, and aligned with Wooddale's communication strategy and standards.

• Develop, coordinate, and continually improve systems and workflows supporting registration, volunteer coordination, scheduling, events, and weekly ministry programming.
• Oversee ministry calendars, timelines, and operational plans for weekly, seasonal, and special ministry activities.
• Coordinate the operational and logistical needs of Children's Ministry events and initiatives, ensuring staff and volunteers have the information and resources needed for successful implementation.
• Anticipate ministry needs, identify operational challenges, and develop solutions that improve effectiveness and efficiency.
• Help establish consistent systems and processes across the Eden Prairie and Edina campuses while accounting for campus-specific ministry needs.

• Partner with Children's Ministry staff on projects, events, and ministry initiatives within the scope of this role.
• Work closely with administrative support staff to ensure established ministry systems and processes are implemented accurately and consistently.
• Participate actively in Wooddale staff and Children's Ministry team meetings.
• Provide hands-on operational support during designated Wednesday and Sunday ministry programming.
• Contribute to a healthy, collaborative team culture through effective communication, problem-solving, and support of staff and volunteers.

• Bachelor's degree preferred.
• Strong organizational, planning, project management, and problem-solving skills.
• Excellent written and verbal communication skills with strong attention to detail.
• Demonstrated ability to develop, implement, and improve organizational systems and processes.
• Ability to translate ministry goals into clear plans, timelines, communication, and operational processes.
• Ability to manage multiple priorities and deadlines in a fast-paced ministry environment.
• Strong interpersonal skills and ability to collaborate effectively with staff, volunteers, families, and ministry partners.
• Proficiency with Microsoft Office Suite, creative/design programs, and ministry or organizational platforms such as Planning Center, Fellowship One, and Pro Presenter.
• Ability to handle confidential information with discretion and professionalism.
• Subscri…