Bookkeeper Office Coordinator

Job in Edina, Hennepin County, Minnesota, USA

Listing for: Grant-Shannon

Full Time position
Listed on 2026-09-07

Job specializations:

Accounting
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator, Accounts Receivable/ Collections
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 42000 - 64000 USD Yearly USD 42000.00 64000.00 YEAR

Job Description

Bookkeeper & Office Coordinator Full-Time | In-Office

Our client is a growing consulting firm seeking a detail-oriented Bookkeeper & Office Coordinator to support our financial operations and office administration. This role reports to the Chief Operating Officer and is approximately 2/3 bookkeeping and 1/3 office coordination.

Benefits

Paid holidays and PTO
Health insurance
Employer-paid family and medical leave insurance
Company-sponsored retirement plan (after eligibility period)

Qualifications Required

3-5 years of bookkeeping or accounting experience
Proficiency with Quick Books Online
Knowledge of cash and accrual accounting
Strong communication, organization, and problem-solving skills
Ability to work independently in a fast-paced environment

Preferred

Bachelor's degree in Accounting
Experience with ADP payroll
Experience in a family-owned or privately held business

Key Responsibilities Bookkeeping & Financial Administration

Manage accounts payable, including invoices, vendor payments, reconciliations, and contract tracking
Manage accounts receivable, including invoicing, collections, payment processing, and client account setup
Process bi-weekly payroll and support payroll reporting and compliance
Maintain inventory records in Quick Books
Monitor cash balances and assist with cash flow management
Prepare monthly financial reports and support budgeting activities
File quarterly sales and use tax returns and maintain 1099 records
Maintain organized financial records and documentation

Office Coordination

Welcome office visitors and guests
Coordinate meals and logistics for internal events
Maintain office supplies, snacks, and beverages
Handle shipping and receiving
Support general office operations and administrative needs

Professional Skills

Advanced proficiency in Quick Books Online and Microsoft Office (Excel, Outlook, Teams)
Strong attention to detail and follow-through
Excellent time management and organizational skills
Professional and effective communication with clients, vendors, and colleagues
Adaptable, proactive, and systems-oriented

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