Bookkeeper & Office Coordinator

Job Description

Bookkeeper & Office Coordinator

Full-Time | In-Office

Our client is a growing consulting firm seeking a detail-oriented Bookkeeper & Office Coordinator to support our financial operations and office administration. This role reports to the Chief Operating Officer and is approximately 2/3 bookkeeping and 1/3 office coordination.

Benefits

• Paid holidays and PTO
• Health insurance
• Employer-paid family and medical leave insurance
• Company-sponsored retirement plan (after eligibility period)

Qualifications

Required

• 3-5 years of bookkeeping or accounting experience
• Proficiency with Quick Books Online
• Knowledge of cash and accrual accounting
• Strong communication, organization, and problem-solving skills
• Ability to work independently in a fast-paced environment

Preferred

• Bachelor's degree in Accounting
• Experience with ADP payroll
• Experience in a family-owned or privately held business

Key Responsibilities

Bookkeeping & Financial Administration

• Manage accounts payable, including invoices, vendor payments, reconciliations, and contract tracking
• Manage accounts receivable, including invoicing, collections, payment processing, and client account setup
• Process bi-weekly payroll and support payroll reporting and compliance
• Maintain inventory records in Quick Books
• Monitor cash balances and assist with cash flow management
• Prepare monthly financial reports and support budgeting activities
• File quarterly sales and use tax returns and maintain 1099 records
• Maintain organized financial records and documentation

Office Coordination

• Welcome office visitors and guests
• Coordinate meals and logistics for internal events
• Maintain office supplies, snacks, and beverages
• Handle shipping and receiving
• Support general office operations and administrative needs

Professional Skills

• Advanced proficiency in Quick Books Online and Microsoft Office (Excel, Outlook, Teams)
• Strong attention to detail and follow-through
• Excellent time management and organizational skills
• Professional and effective communication with clients, vendors, and colleagues
• Adaptable, proactive, and systems-oriented