Administrative Billing Coordinator

Advent Talent Group is seeking a dependable and detail-oriented Administrative Assistant to support day-to-day operations within a growing mechanical services organization based in the Edina area. This role plays a key part in keeping office workflows running smoothly, ensuring accurate billing, and delivering strong customer support. The ideal candidate is highly organized, able to manage multiple priorities with ease, and brings previous administrative experience, ideally within a construction, trades, or service-driven environment.

• Job Type: Full-time
• Pay: $25.00-$27.00 per hour
• Position Type: Contract to hire
• Location: Edina, MN (On-Site)

• Answer and professionally route incoming phone calls
• Prepare and issue construction and preventative maintenance billing
• Coordinate and organize monthly preventative maintenance schedules
• Maintain accurate and up-to-date customer records
• Perform consistent and accurate data entry
• Support day-to-day office operations and special projects as needed

• 3+ years of administrative experience required
• Construction or service industry experience preferred
• Experience with construction billing strongly preferred
• Proficiency in Quick Books and Microsoft Office (Word, Excel, Outlook, Adobe) preferred
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional communication skills and phone etiquette
• Reliable, punctual, and team-oriented

• Medical Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)

Advent Talent Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.