Executive Secretariat SME

Gemini Industries Inc. provides technical, management and operations services to support National Security projects. We provide rapid response to the critical needs of our customers and those they serve. We perform analyses and develop operations plans to anticipate and prepare for the future. And we deliver advanced technology to improve our customer’s success in executing its mission.

Gemini seeks innovative, results-oriented individuals with creativity, initiative, and intelligence to overcome any challenge and succeed. Members of the Gemini team thrive in a culture that is anticipatory, agile, and schedule-driven; with a sense of urgency and a drive to succeed.

• Formally track all tasks, to include: assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.
• Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.
• Create 2-3 products beyond the client’s requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.
• Master position tasks within 60 days and exceed requirements within 90 days.

On 06 April 2026, the Deputy Secretary of War officially established the Economic Defense Unit. The EDU Director is the principal advisor to the Deputy Secretary of War for Economic Competition across the Department. The EDU will lead, advise, coordinate, synchronize, analyze and assess economic competition across the DoW.

The Executive Secretariat SME provides operational support within the Secretary of the Office of Secretary of War, Economic Defense Unit (OSW EDU) playing a pivotal role in developing and implementing key standards across all formal correspondence and documentation associated with OSW EDU on behalf of key stakeholders and Senior leadership. This position is responsible for fostering effective communication and coordination with directorates, programs, stakeholders within and external to OSW EDU to ensure the successful execution of Senior Executive engagements and activities.

Per PWS section 1.3.10.5 Executive Secretariat Support, specific responsibilities include but are not limited to:

• The contractor shall provide correspondence control and management; tasking and tracking management, and related Executive Secretariat administrative support to include coordinating the internal work of the organization, serve as the liaison between the organization, higher headquarters, and outside agencies. The contractor shall employ expert advice for correspondence management and ensure adherence to updates pertaining to policies and procedures for the preparation and managing of correspondence.
  
  Employ editing, proofing, revising skills, agility in addressing competing priorities, matters of protocol and engagements with senior leadership. The contractor shall also perform the following duties:
• Ensure correspondence adherence to standards of quality and consistency with DoW/EDU precedents and policies.
• Initiate, monitor, and coordinate completion of ADMIN branch tasks through EDU’s task management tools.
• Manage EDU correspondence. This includes tracking EDU’s action items; preparing statuses of actions; keeping metrics; providing briefing charts of statuses/metrics as required.
• Review EDU correspondence for non-functional content edits. This includes addressing management, policy and procedures to include formatting and grammatical edits, and proper correspondence packaging in accordance with DoW manuals, Instructions, Administrative Instructions, and other correspondence processes such as, but not limited to, preparation and tracking of SECDEF Form 391 Correspondence Action Report for taskings.
• Employ expertise and subject knowledge regarding correspondence management, including familiarity with applicable DoW directives and guidance, Intelligence Community correspondence policies and procedures, and utilization of automated systems for correspondence currently in use.
• Utilize the EDU determined tasking management system (TMT or any subsequent systems) to provide tasking management support.
• Submit…