Staff Accountant

Magic Science Corp (MSC) is the leading manufacturer of Hypochlorous Acid (HOCl) products for both personal care and surface disinfectant applications. Through its portfolio of category-defining brands—Magic Molecule, Skin Smart, and Clean Smart—MSC delivers science-backed, gentle, and effective solutions trusted by consumers and professionals alike.

We are growing rapidly across a diverse base of national retailers including Amazon, Walmart, Target, Ulta Beauty, and Whole Foods, alongside our direct-to-consumer websites. Headquartered in Edina, MN, MSC combines the energy of a high-growth consumer products company with the rigor of a vertically integrated manufacturer. Our team thrives on collaboration, ownership, and the opportunity to scale brands that are redefining their categories.

The Staff Accountant – AP & Treasury is a key member of our growing accounting team, reporting to the Accounting Manager. This role owns the full Accounts Payable cycle, bank reconciliations, payment initiation, corporate credit card administration, and multi-state sales tax filings.

This is a hands‑on opportunity for an accountant who enjoys taking ownership of cash and AP operations in a fast‑moving consumer products business. You will be the day‑to‑day steward of how MSC pays its vendors, manages its bank activity, and stays current on indirect tax obligations as the company expands across new retailers and channels.

• Own the end-to-end Accounts Payable process: vendor invoice intake, coding, approval routing, and entry into the accounting system.
• Manage vendor master data, including W-9 collection, payment terms, and annual 1099 preparation and filing.
• Reconcile vendor statements, resolve discrepancies, and serve as the primary point of contact for vendor inquiries.
• Prepare AP aging analyses and weekly payment runs aligned with cash flow priorities.

• Initiate ACH, wire, and check payments through the bank, ensuring proper authorization and supporting documentation.
• Perform monthly bank reconciliations across operating, payroll, and other accounts; investigate and clear reconciling items timely.
• Monitor daily cash activity and partner with the Controller on short‑term cash position reporting.
• Maintain banking records, signature authorities, and online banking user access in coordination with leadership.

• Administer the corporate credit card program, including card issuance, limit changes, terminations, and policy compliance.
• Reconcile monthly credit card statements, ensure proper GL coding, and follow up on missing receipts and approvals.
• Partner with cardholders and managers to enforce expense policy and resolve coding or documentation issues.
• Prepare and file monthly, quarterly, and annual multi‑state sales and use tax returns on time and accurately.
• Maintain the sales tax nexus matrix, monitor new state thresholds, and coordinate registrations as MSC expands.
• Reconcile sales tax liability accounts and support resolution of state notices, audits, and reseller certificate requests.
• Partner with the Controller and external advisors on indirect tax planning and process improvements.
• Prepare assigned journal entries, accruals, and account reconciliations as part of the monthly close.
• Strengthen documentation, controls, and process workflows across AP, treasury, corporate card, and sales tax functions.
• Support external audits by preparing PBC schedules and responding to auditor inquiries on AP, cash, and indirect tax.
• Identify and implement opportunities to automate and streamline AP, payment, and reconciliation processes.

• Bachelor’s degree in Accounting, Finance, or a closely related field.
• 2+ years of experience in a similar accounting role with responsibility for Accounts Payable and bank reconciliations.
• Working knowledge of US GAAP as it applies to AP, cash, and indirect tax.
• Experience initiating ACH, wire, and check payments through online banking platforms.
• Familiarity with multi‑state sales and use tax filing requirements.
• Strong Excel skills and comfort working with large transaction-level data sets.
• High attention to detail, strong organizational skills, and the ability to manage recurring deadlines.
• Ability to work on‑site in Edina, MN, five days per week.

• Hands‑on experience with Quick Books and Ramp.
• Experience in a high‑growth CPG, personal care, or consumer health manufacturer.
• Exposure to sales tax automation tools (e.g., Avalara, Tax Jar).

$70,000 – $85,000 annually, commensurate with experience

Magic Science Supply, LLC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, marital status, or any other status protected by applicable law.