Clinic Business Representative

5301 Vernon Ave S Edina, MN  Date Posted:
September 23, 2026 Department:  Edina Family 531 Vernon

Shift: Day (United States of America) Shift Length: 8 hour shift Hours Per Week: 40 Union

Contract:

Non-Union-NCT Weekend Rotation:
None

Deliver exceptional customer service where it matters most—at the start of every patient’s care journey. As the first point of contact as a Clinic Business Representative, you’ll create a welcoming experience while ensuring accurate, efficient registration that sets the tone for quality care. Ready to make every interaction count and build a career with purpose? Join our team today!

1.0 FTE (80 hours per two week pay period) 8 hour day shift No weekend rotations

Responsible for greeting and welcoming patients to Allina at in person appointments, or by providing support by phone. Provides a standard registration process by collecting demographic and financial data and enters information into electronic medical record. Navigates patient electronic record system to review and respond to scheduling and records needs. Principle Responsibilities Greets, welcomes, and performs the registration process with patients in person or by phone:
Appropriately utilizes all tools, resources, and procedures to conduct patient check‑in, which includes interviewing patients to collect demographic and insurance information, providing patients with appointment specific forms, and obtaining necessary and appropriate documentation. Assists patients with telephone encounters. Identifies key words to initiate appropriate responses and de‑escalation techniques as needed. Directs patients to appointment or procedure. Collects co‑pays and/or remaining balances:
Obtains signatures from patients as needed. Responds to questions regarding financial assistance programs. Performs the End of Day reconciliation process. May participate in the prescription refill order process as appropriate and in scope for position. Performs Epic and In‑Basket Responsibilities:
Uses resources, tools, and procedures to review, respond, follow‑up and complete in‑basket work. Reviews MyChart appointments for accuracy and appropriate follow‑up. Works the reschedule report to ensure all appointments are rescheduled appropriately. Processes No Show letters as applicable. Medical records support:
Retrieves clinic scanning/forms, sorts and distributes faxes via Right Fax. Medical record scanning and error resolution. Opens, sorts and distributes clinic mail, processes returned mail. Manages patient requested documents for pick‑up. Coordinates Release of Information requests. Scans STAT EKG’s as needed. Manages and organizes patient care lobby (or lobbies) and provides other department support:
Cleans and disinfects the lobby and check‑in area(s), wheelchairs, stair wells, door handles, clipboards, and elevator keys throughout the day. Unpacks and restocks supplies, file cabinet(s) and other clinic resources such as brochures and business cards, makes copies of documents as needed. May schedule appointments and/or help with other office communication needs such as answering and transferring calls, handling messages and paging necessary parties.

Performs weekly downtime check. Active participation in staff meetings. Other duties as assigned.

Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description 2+ years of computer knowledge including working with an electronic medical record and Microsoft Office products (Word, Outlook) required;
Excel preferred 2+ years of customer service, clerical, or business environment experience in healthcare