Counselor Secretary

Position Type

Secretarial/Clerical/Campus Level Secretary

2/5/2026

02/05/2026

Administrator Assigned

Open Until Filled

190 days

June 19, 2019

Non-Exempt

$16.45 Minimum
$24.67 Maximum – Pay Grade: PS3

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

• TEA certification requirements
• High School Graduate or GED
• Ability to type 45 words per minute (60 or more words per minute is preferred)
• Course work in typing, shorthand, bookkeeping and general business practices preferred
• Extensive experience in performing stenographic and clerical work
• A thorough knowledge of modern business practices and procedures and of business English, Spelling and Commercial terminology
• An extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board
• The ability to handle delegated administrative details
• The ability to write clear and concise memoranda, directives, or letters without close supervision
• The ability to carry out instructions and develop comprehensive plans with a minimum of supervision
• The ability to meet the public in a pleasant composed cordial manner, and to speak clearly and effectively
• The ability to establish and maintain effective working relations with all district employees as well as the general public

• Receives visitors, ascertains the purpose of the visit, attends to visitors' business or refers him/her to the proper person or office.
• Maintains effective public relations with the general public.
• Provides superior clerical and stenographic assistance.
• Keeps informed on local and state laws, rules and regulations, explains applicable regulations and policies to appropriate persons.
• Reviews incoming and outgoing correspondence, memoranda, reports and similar materials for the purpose of summarizing and/or referring to proper persons.
• Prepares correspondence, memoranda, forms, requisitions, and other records.
• Maintains records in an efficient manner.
• Calls on substitutes when teachers are out.
• Sorts campus and regular mail.
• Performs necessary bookkeeping functions such as simple statement analysis, appropriate records for banking operations, bookkeeping systems, etc., if needed.
• Keeps up with payroll on a daily basis for personnel if needed.
• Orders supplies for students, teachers and the office.
• Types purchase orders, receives and checks out materials.
• Maintain of all office equipment to be maintained and or serviced.
• Performs all duties in a safe manner to avoid injury to oneself and or to others.
• Performs other related duties as assigned.

• Typewriter, computer, printer, copier, fax machine, calculator, telephone and shredder

• Maintain emotional control under stress, repetitive hand motions, prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.