Secretary to Dean of Instruction

Position Overview

Secretary to Dean of Instruction ) – Job . Reports to the Dean of Instruction/Campus Principal. Works 190 days per year, non‑exempt, pay range $16.45 to $24.67 per hour (Pay Grade PS3). The position is open until filled.

• Receives visitors, determines purpose of visit, and addresses requests or refers them appropriately.
• Maintains effective public relations with the general public.
• Provides clerical and stenographic assistance to the department head and staff.
• Keeps informed of local and state laws, rules, and regulations, and explains applicable policies to appropriate persons.
• Reviews incoming and outgoing correspondence, memoranda, reports, and similar materials; summarizes or refers them as necessary.
• Prepares correspondence, memoranda, forms, requisitions, and other records.
• Maintains records efficiently.
• Calls on substitutes when teachers are absent.
• Sorts campus and regular mail.
• Performs bookkeeping functions such as simple statement analysis, recordkeeping for executive and banking operations, and bookkeeping systems as needed.
• Keeps student data current as directed.
• Maintains daily payroll for personnel if required.
• Orders supplies for students, teachers, and the office.
• Types purchase orders, receives, and checks out materials.
• Maintains records of all office equipment to be serviced.
• Performs all duties safely to avoid injury to self or others.
• Performs other related duties as assigned.

• TEA certification required.
• High school graduate or GED.
• Typing speed of 45 words per minute (60 or more preferred).
• Coursework in typing, shorthand, bookkeeping, and general business practices preferred.
• Extensive experience in stenographic and clerical work.
• Knowledge of modern business practices, business English, spelling, and commercial terminology.
• Knowledge of the operations, functions, and general scope of authority of the School Administration and School Board.
• Ability to handle delegated administrative details and write clear, concise memoranda, directives, or letters.
• Ability to follow instructions and develop comprehensive plans with minimal supervision.
• Ability to meet the public in a pleasant, composed, cordial manner and speak clearly and effectively.
• Ability to establish and maintain effective working relations with all district employees and the general public.

Typewriter, computer, printer, copier, fax machine, calculator, telephone, and shredder.

Mental Demands: emotional control under stress;
Physical Demands: repetitive hand motions, prolonged computer use;
Environmental Factors: typical office environment.

Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities. For inquiries regarding nondiscrimination policies, contact Title IX:
Mark Micallef (m.micallef); ADA/504:
Sofia Hinojosa (sofia.hinojosa).