Administrative Assistant

Where compassion meets innovation and technology and our employees are family. General Purpose of Job

The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children’s Hospital (DCH).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.

• Maintains utmost level of confidentiality at all times.
• Adheres to hospital policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Maintains composure, effectiveness, and flexibility under pressure.
• Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence;
• Coordinates location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings.
• Answers/screens incoming telephone calls and routes calls to appropriate individuals or takes messages as requested. Responds to inquiries and requests for services provided by Driscoll Children’s Hospital (DCH).
• Opens/sorts and distributes incoming mail. Utilizes couriers, the U.S. Mail and delivery services as needed.
• Greets visitors, ascertains nature of business, and escorts visitor to appropriate person/area.
• Orders office supplies and equipment using the Lawson online ordering system.
• Prepares check requests, obtains signatures for invoices, manages invoices, serves as first reviewer for Ascend as directed by accounting department requirements.
• Makes inbound and outbound travel arrangements and files related travel expense reports.
• Gathers, assembles and distributes recruitment information for physician candidates.
• Kronos timekeeping under the direction of Valley leadership.
• Credentials and payroll computing for Quick Care Physicians.
• Contract renewal for clinics, CPSST and DVPG as needed.
• May assist in the coordination/participation of special events.
• Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers and/or members.
• Physician scheduling.

• Bachelor's degree (B.A.) or three to five years related experience and/or training; or equivalent combination of education and experience.