Migrant​/NGS Data Entry Clerk

Migrant/NGS Data Entry Clerk )

Openings as of 6/11/2026

Date Posted: 6/8/2026

Date Available:

6/8/2026

REPORTS TO:

Title 1 Part C Migrant Coord.

Final date to receive applications:
Open Until Filled

LENGTH OF WORK YEAR: 226 days

WAGE/HOUR STATUS:
Non-Exempt

DATE REVISED: DEC 8, 2015

SALARY RANGE: $16.45 Minimum & $24.67 Maximum | PAY GRADE: PS3

The District-Wide Migrant/NGS Data Entry Clerk is responsible for obtaining and processing all eligibility and identification forms for all migrant students in the school district.

• TEA certification requirements
• High School Graduate or GED
• Have an understanding of the New Generation System (NGS)
• Be trained and certified by TEA/Region One ESC personnel on &R, COE, and NGS procedures annually
• Ability to communicate in both English and Spanish
• Driver's license and vehicle

• Serve as secondary reviewer of certificate of eligibility to ensure all required documentation is obtain accurately and recorded on NGS for all eligible migrant children from all campuses
• Enter and correct data from the COE Certificates of Eligibility in NGS New Generation System
• Make determinations when children can or cannot qualify for the migrant education program
• Know when a migrant activity is qualifying and non-qualifying on COE
• Make parent contacts as necessary to clarify information on COE
• Maintain family/children folders with relevant information consisting of their migratory history
• Maintain daily log of incoming data of COE's, enrollments, continued residency, withdrawals, health, STARR supplemental programs and errors
• Interpret eligibility related data on NGS
• Work with current/prior year COE files and ensure that all eligible enroll/non-enrollee children are identified in NGS
• Review STARR scores, Special Ed., Gifted/Talented, Graduates, GED, Supplemental Programs alternate numbers and ensure they are encoded in NGS
• Run NGS campus reports, Priority for Services, STARR, Special Ed., Max Enrollment Reports, Immunizations Reports, District Reports, Withdrawal Reports, Summer Reports and other reports requested by campus personnel
• Produce forms required to be submitted by campus clerks eligibility, confirmation, withdrawal, with-in district transfer, LEP, Gifted/Talented, Special Ed., STARR and teacher listings
• Work with all campuses to ensure that all students enrolled are reported on monthly counts
• Maintain weekly and monthly campus counts
• Assist NGS/Recruiters with system problems, input student data, run reports
• Conduct campus audits to ensure all information relevant to migrant students is maintained by campus clerk
• Maintain Binder for Monthly Meetings with all relevant information
• Prepare for monthly NGS and migrant recruiter meetings, memos, agendas, sign-in, handouts
• Prepare memos to Principals for Migrant Staff to attend &R and NGS Trainings
• Prepare ASB's for &R and NGS Trainings for office staff
• Plan, prepare and file information for the upcoming year
• Keep program coordinator informed about status of migrant students
• Keep records and count of active three-year old migrant students
• Maintain Binder for Building Bridges Program with all relevant information
• Work with Building Bridges parent meetings, memos, agenda, sign-in
• Maintain residency verification reports, unique count report, end of eligibility report, contact report and facility report
• Maintain Reviewer Log, COE'S reviewed, errors, corrections made
• Work with Parental Involvement and Special Funded staff
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

• Copier, fax machine, typewriter, computer and printer

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress; repetitive hand motions; prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.