Administrative Coordinator

ADMINISTRATIVE COORDINATOR

Posting Number: SRGV
9019

Number of Vacancies: 1

Location: Edinburg, Texas

Department: College of Liberal Arts

FLSA: Exempt

To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

• Plans, organizes, and coordinates administrative operations.
• Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.
• Maintains and verifies departmental personnel files including records of required employee credentials and licensing.
• Maintains departmental procedures manuals.
• Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.
• Monitors and maintains control of expenditures within budgets.
• Processes bills for payment.
• Assists in report preparation and in responding to official inquiries.
• Coordinates procurement of equipment and supplies.
• Interprets rules, regulations, and policies and executes as applicable.
• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department.
• Interprets and reviews administrative decisions, policies, and internal procedures.
• Plans, supervises, and schedules the work of assigned staff.
• Determines work priorities and evaluates work progress.
• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
• Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports.
• Serves as a liaison with other departments on policies, procedures, and practices.
• Reports directly to the top administrator in the department.
• Performs related duties as required.

General direction from the assigned supervisor.

Supervises assigned staff.

Bachelor's Degree from an accredited University.

Bachelor's Degree in Business Administration from an accredited University.

None.

Two (2) years of office administrative or business management experience.

Experience with in higher education.

Personal computer, word processing, spreadsheet, and database software. Standard office machines.

Needs to be able to successfully perform all required duties. Indoor office environment.

Some evening and/or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion.

N/A

Full-Time

Commensurate with Experience

Commensurate with Experience

06/16/2026

No

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information, or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non‑discrimination in its education programs and activities, including employment.

We encourage women, minorities and differently‑abled persons to apply for employment positions of interest.

UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of Human Resources.