Administrative Assistant - FT - Days - BH Flex (New Behavioral Hospital) - 19520

Administrative Assistant - FT
- Days - BH Flex (New Behavioral Hospital) - 19520

US:

TX:

Edinburg | Behavioral Health | Full Time

Posted a month ago

DHR Health - US:

TX:

Edinburg
- Days

Summary:

FLSA STATUS:
Exempt Non-Exempt

MISSION STATEMENT:

Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.

VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

Provides secretarial and administrative support services to management staff, including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, and staff recording at meetings, receiving visitors, maintaining files and conducting special projects as assigned. Coordinating daily staffing supports DHR's vision and mission statement.

POSITION EDUCATION/

QUALIFICATIONS:

· High School Diploma/GED. Some college hours preferred

· CPI required within 30 days of hire/transfer

· Secretarial experience is required

· Should be able to type 50+ words per minute with minimal errors

· Computer experience is required

· Must be able to be sensitive to cultural and bilingual issues.

· Good written and verbal communication skills required.

· Ability to read, write and speak English

· Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians

JOB KNOWLEDGE/

EXPERIENCE:

· One (1) year of continuous hospital experience preferred as an Administrative Assistant or unit clerk.

· Able to comprehend medical terminology.

· High degree of competency/experience in general.

· Able to respond to staff needs by interpreting facial expressions and/or verbal communications.

· Requires reasoning ability and good independent judgment. Requires working with frequent interruptions.

· Must project a professional image.

· Working knowledge of personal computer and software applications used in job.

· Must have proficient organizational skills and computer skills

· Must have excellent customer service skills.

· High degree of competency/experience in general.

· Must be able to interact and communicate with all levels of staff, physicians, patients and families in an effective manner.

· Exhibits tact, enthusiasm, and patience.

Responsibilities:

POSITION RESPONSIBILITIES:

· Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice

· Performs typing for the administration (memos, correspondence, minutes).

· Demonstrates thorough knowledge of grammar, punctuation and composition.

· Prepares a variety of administrative reports, statements and rosters.

· Gathers data and other necessary information.

· Establishes, maintains and revises record keeping and filing systems, ensuring confidentiality of information.

· Consistently is attentive to detail, record keeping and required paperwork inherent to the position.

· Distribute mail in a timely manner.

· Arrange meetings and conferences, schedules appointment and interviews and performs other duties related to maintaining administration schedules.

· Accepts and screens telephone calls and routes calls appropriately; promptly and graciously responds to calls and visitors and determines the urgency of the

· Situation; suggests appropriate referrals or informs management when the situation warrants immediate attention.

· Tactfully handles difficult situations; contacts are handled professionally and consistently with courtesy.

· Establishes good rapport and cooperative working relationships with hospital personnel.

· Perform well under pressure.

· All duties described above are applicable in the following Adult, Adolescent, Geriatric, Childrens, State Civil, and State Forensic units

· Other duties as assigned.

Other information:

LINES OF REPSONSIBILITIES:

(Chain-of-command)

1. Director

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to…