Office Manager Days- Safety

Office Manager- FT
- Days
- Safety - 17464

US:

TX:

Edinburg | Facilities & Support Services | Full Time

Posted a month ago

DHR Health - US:

TX:

Edinburg - Days

Summary:

MISSION STATEMENT:

Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.

VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

Provides secretarial and administrative support services to the Safety Department including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, recording at meetings, receiving visitor, maintaining files and conducting special projects as assigned.

POSITION EDUCATION/ QUALIFICATIONS :

• High School Diploma/GED required
• IT Tech/Computer Repair/Troubleshooting experience strongly preferred
• Require Telecommunication/Security/Fire Monitoring training or experience
• Valid Texas Driver’s License & proof of vehicle insurance
• Must be able to be sensitive to cultural and bilingual issues.
• Good written and verbal communication skills required.
• Ability to read, write and speak English
• Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians
• Some evening or weekend work will be required

JOB KNOWLEDGE/EXPERIENCE :

• 3-5 years Safety management experience
• 4-6 years in life safety/ IT or related areas
• Demonstrate knowledge of safety-related occupational training as well as local, state, and federal safety regulations or OSHA strongly preferred
• Able to respond to staff needs for any assistance to complete tasks

Responsibilities:

POSITION RESPONSIBILITIES:

• Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice
• Oversees the Safety department during the Safety Officer’s absence
• Assists with the development and performance of hospital staff safety education
• Helps with  printing and programming when needed
• Assists with new hire orientation when needed
• Assists the department director with data collection activities
• Demonstrates thorough knowledge of grammar, punctuation and composition.
• Prepares a variety of administrative reports, statements and rosters. Gathers data and other necessary information.
• Maintains regulatory compliance documentation
• Assists with employee time management
• Coordinates inspection and maintenance activities with vendor and dealers
• Assigns and dispatches corrective work orders to safety department staff
• Consistently is attentive to detail, record keeping and required paperwork inherent to the position.
• Distributes mail in a timely manner.
• Maintains PAR level office supplies and inventory of necessary safety hardware.
• Arranges meetings and conferences, schedules appointments and interviews as well as perform other duties related to maintaining administration schedules.
• Accepts and screens telephone calls and routes calls appropriately; promptly and graciously responds to calls and visitors and determines the urgency of the situation; suggest appropriate referrals or informs administration when the situation warrants immediate attention.
• Tactfully handles difficult situations; contacts are handled professionally and consistently with courtesy.
• Establishes good rapport and cooperative working relationships with hospital personnel.
• Performs wells under pressure.
• Maintains facilities compliance documentation
• Utilizes the facilities work order system to schedule maintenance
• Coordinates maintenance and preventative maintenance activities with local vendors
• Document and report safety staff activities that may require corrective action.

LINES OF RESPONSIBILITIES :

(Chain-of-command)
Safety Officer → 2.
Vice President – Facilities and Asset Management

Other information:

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service…