Senior Administrative Associate

SENIOR ADMINISTRATIVE ASSOCIATE

Posting Number: SRGV
9131

Number of Vacancies: 1

Location: McAllen, Texas

Department: Ofc of Health Affairs

FLSA: Non-Exempt

To provide advanced and complex administrative support to a Vice President or similar level position and assumes considerable responsibility for office management. Responsible for many complex office decisions and administrative support, with minimal direction.

• Provides diverse and complex administrative support to senior level manager, Chief Financial Officer and Chief Experience Officer.
• Serves as liaison with other departments and external contacts.
• Supervises and provides guidance to clerical support staff orstudent workers.
• Responsible for all routine and non-routine administrative functions and correspondence.
• Composes, reviews, and distributes confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts.
• Responds independently within scope of responsibility.
• Manages calendar and independently schedules appointments for the assigned supervisor.
• Organizes and maintains records and filing systems.
• May assist in processing various student forms and requests forthe appropriate review and approvals.
• May provide general program information and materials to students and/or direct students to the appropriate student services resources.
• May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach,recruitment & education.
• Processes personnel actions upon direction of the supervisor.
• Oversees and processes purchase requisitions and orders, travel requests and reimbursements.
• Develops and evaluates complex records and prepares reports froma variety of materials.
• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts.
• Analyzes and prepares graphs and charts for management use or presentations about departmental or divisional activities.
• Coordinates and arranges meetings, conferences and committee meetings.
• Makes complex travel arrangements.
• Selects and recommends purchases of appropriate office supplies and equipment.
• Oversees inventory and maintains personnel records within department.
• Assists in the preparation of budgets and other periodic reports.
• May perform other duties as assigned.

General supervision by Vice President.

Supervision over other clerical personnel.

Associate degree in a related field or experience as outlined below.

Associate degree in Office Management.

None.

Five (5) years of office administrative experience, including supervisory experience. Experience may be substituted for education on a 1-on-1 basis.

Experience obtained in a higher education setting. Experience providing direct administrative support to an executive.

Knowledge of use of personal computer, word processing,spreadsheet, and database software. Standard office equipment.

Needs to be able to successfully perform all required duties. Workis performed primarily in a general office environment. Exerting upto 10 pounds of force occasionally, and/or a negligible amount offorce frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes availability for work beyond regular office hours, including evenings and weekends, as needed. Location of position is McAllen and Edinburg.

UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Must have excellent interpersonal, organizational, and verbal skills.

N/A

Full-Time

Commensurate with Experience

Commensurate with Experience

10/05/2026

No

It is the policy of The University of Texas Rio Grande Valley topromote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex,age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our…