Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Location:

Edison, NJ

Job Description

The Accounts Payable Specialist will support a major finance transformation project by helping clean up and reconcile accounts payable data as the department transitions from People Soft to Workday. This role focuses on high-volume vendor account reconciliation, research and resolution of discrepancies, and close collaboration with purchasing and finance teams to ensure accurate, timely, and compliant processing of vendor transactions.

Responsibilities

• Reconcile vendor accounts by regularly comparing vendor statements with internal accounts payable ledgers and identifying any differences or mismatches.
• Review vendor statements to confirm that all invoices, credits, and payments are properly recorded and accounted for.
• Research and resolve bad or problematic purchase orders, including identifying root causes and coordinating corrections with the purchasing team.
• Perform detailed reconciliations of high-volume accounts to ensure accuracy and completeness of accounts payable records.
• Investigate and resolve discrepancies such as missing invoices, incorrect amounts, duplicate payments, and timing differences, and document findings and resolutions.
• Run and analyze accounts payable reports to monitor outstanding items, track progress on clean-up efforts, and support decision-making.
• Process vendor vouchers and assist with processing vendor payments, ensuring accuracy, timeliness, and adherence to company policies and procedures.
• Resolve match exceptions by reviewing purchase orders, receipts, and invoices and working with internal teams to correct any issues.
• Communicate promptly and professionally with vendors, responding to inquiries, providing status updates, and maintaining positive relationships.
• Support the transition from People Soft to Workday (or another large ERP system) by helping validate data, identify issues, and ensure clean, accurate accounts payable information.

Essential Skills

• At least 5 years of accounts payable experience, including work with W-2 and 1099 vendors.
• Hands-on accounts payable experience with purchase orders, vouchers, and match exceptions.
• Proven experience with high-volume reconciliation of vendor accounts and accounts payable ledgers.
• Proficiency with large ERP or accounting systems such as People Soft, Workday, or other similar platforms.
• Advanced Microsoft Excel skills, including the ability to use VLOOKUP and other analytical functions.

Job Type & Location

This is a Contract to Hire position based out of Edison, NJ.

Pay and Benefits

The pay range for this position is $26.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Edison,NJ.

Final date to receive applications

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

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