Administrative Assistant - Sunbelt Supply

Sunbelt Supply is a global provider of flow control solutions. We maintain one of the largest and most diversified selections of valves, actuators, actuation accessories and specialty PFF in North America, comprised of more than 50 major manufacturers. We provide in-house valve automation services, including CAD design and drawings, machine, fabrication, assembly shops featuring CNC machinery, and automation repair work.

Sunbelt Supply is a subsidiary of Flo Works International LLC, which is a privately held company located in Houston, Texas.

Job Information

Provides comprehensive secretarial, clerical, and administrative support to departments, functional groups, and/or executive leadership. Manages daily administrative operations, including handling inquiries, overseeing data entry, generating reports, and coordinating general office services. This role ensures efficient workflow, supports departmental objectives, and contributes to the overall effectiveness of the team or business unit.

Key Responsibilities

* Provide assistance to the operations and administrative teams

* Complete and maintain spreadsheets (Excel) to assist with various operational tracking and duties

* Maintain test reports, ensuring accurate and timely completion of reports.

* Coordinates the assignment of office space, computers, and equipment

* Acts as liaison to corporate office for accounts payable, human resources, Workers' Compensation, and billing issues

* Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations. Initiates routine and some non-routine correspondence

* Collaborates and partners with peers within business and other functions

* Schedules meetings, team meetings and events (internal and external)

* Maintains up-to-date calendar

* Maintains and orders department office supplies. Processes invoices for payment

* Coordinates candidate interview process (e.g., scheduling, communication, etc.).

Qualifications:

* Minimum of a high school diploma

* 2 - 5 years of administrative experience, or equivalent number of years of education and experience

* Excellent organizational skills preferred

* Ability to sit and perform data entry tasks for extended periods. Needs to be able to work quickly, and more importantly, accurately, to minimize errors

* Strong Excel experience required, along with knowledge of other Microsoft products such as Word and Power Point

* Ability to work independently without constant management, as well as the ability to communicate and work effectively with others

* Strong verbal and written communication skills are required

* SAP Business One experience preferred, but not required

* Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to draft routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization

* Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference, and volume

* Proficient in the use of standard office equipment such as computers, phones, fax machines and copiers

Physical Demands

* Frequently required to stand

* Frequently required to walk

* Continually required to sit

* Continually required to utilize hand and finger dexterity

* Occasionally balance, bend, stoop, kneel or crawl

* Continually required to talk or hear

* Continually utilize visual acuity to read technical information and/or use a keyboard

* Occasionally required to lift/push/carry items up to 25 pounds

* Occasionally work near moving mechanical parts

* Occasionally exposure to outside weather conditions

* Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)

Work Environment

This role operates in a professional office environment and standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.

The Perks of Working Here

Flo Works offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:

* Medical, Dental & Vision Insurance with multiple plan options

* Company-paid Life and Disability Insurance

* 401(k) with company match

* Health Savings & Flexible Spending Accounts

* Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)

* Employee Assistance Program (includes 3 free counseling sessions)

* Identity Theft Protection at discounted rates

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role.…