Equipment Admin

Conti Civil LLC is a fourth generation, privately owned construction leader specializing in infrastructure projects. Built on a 120-year foundation of honesty and integrity, our company has grown and evolved with each generation to become a highly respected civil contractor for clients nationwide.

The Administrative Assistant supports the Equipment Division by providing accurate and timely administrative, financial, and operational support. The role is responsible for processing invoices, maintaining equipment-related documentation, supporting fleet operations, and ensuring data integrity within company systems. Office-based position located in Edison, NJ.

• Process vendor invoices accurately and in a timely manner
• Assign proper coding to invoices in accordance with company and project requirements
• Perform data entry and maintain records within the COINS, Tenna and other systems as needed
• Complete monthly American Express (Amex) reconciliations and resolve discrepancies
• Assist with tracking and reporting equipment-related expenses

• Maintain and update fleet rental lists and equipment records
• Assist with rental agreements, purchase orders, and related documentation
• Track equipment utilization and ensure proper documentation is on file
• Pull and distribute fleet-related reports as needed
• Coordinate with vendors and internal teams regarding equipment needs and status

• Assist with maintaining Driver Qualification Files (DQFs) in compliance with company and regulatory requirements
• Ensure required documentation is current, complete, and properly filed
• Support audits and compliance reviews as needed

• Provide general administrative support to the Equipment Division team
• Maintain organized filing systems (electronic and physical)
• Communicate with internal departments and external vendors professionally and efficiently
• Assist with special projects and additional duties as assigned

• Minimum of 5+ years relevant experience, preferably in construction or equipment operations
• Ability to work independently
• Excellent customer service, teamwork, and people skills
• Self-directed, organized, and self-motivated
• Ability to execute
• Strong attention to detail
• Able to multi-task and work in a fast-paced, challenging environment
• Education: A high school diploma or the equivalent is preferred. A combination of education and experience is acceptable

• Medical, dental, and vision benefits starting on the first day of employment
• Life insurance, 401(k) matching plan, Employee Assistance Program, wellness programs, and many other optional programs

Conti is an equal-opportunity employer. All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.

Accessibility:
If you need an accommodation as part of the employment process please contact Human Resources at
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