Senior Associate, Administrative Assistant – GMSA Oncology TA

Responsibilities

• Manages complex calendars, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues.
• Often serves as an initial point of contact and liaison to outside visitors, clients and vendors.
• Coordinates and performs multiple tasks while understanding project principles and technical skills related to own work assignments.
• Prioritizes work activities with little supervision.
• Supports the use of Team Sites.
• Schedules interviews.
• Coordinates hiring and onboarding of new hires.
• Handles resignations/off-boarding.
• Utilizes SAP to process purchase orders, payment requests, vendor add forms, and run reports.
• Processes expense reports using Concur.
• Communicates and interacts effectively with company executives and internal/external clients both onsite and remotely to maintain workflow.
• Coordinates special projects within the division or area.
• Demonstrates company leadership behaviors; deals with difficult situations and people diplomatically and effectively.
• Schedules complex travel arrangements, including multi-leg domestic and international travel.
• Handles visa and passport processing.
• Prioritizes many simultaneous assignments.
• Performs event planning and coordination.
• Exhibits extraordinary attention to detail.
• Demonstrates outstanding communication and people skills.
• Manages financial and budget tasks.
• Proactively takes initiative.

• At least 8 years of administrative experience.
• At least 3 years supporting senior leadership roles.
• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities.
• Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools; ability to create executive-ready materials.
• Experience scheduling complex, multi-leg domestic and international travel.
• Experience working across international time zones and across cultures.
• Demonstrated experience processing visa and passport applications.
• SAP or equivalent ERP experience processing expense reports and basic financial tasks.
• Exceptional communication skills to interact effectively with executives and internal/external stakeholders, both onsite and remotely.
• Extraordinary attention to detail.
• Proactive, self-directed, comfortable making decisions with incomplete information, and a well-developed sense of when to seek executive alignment.
• Strong organizational skills and ability to handle and prioritize simultaneous assignments.

Demonstrates advanced proficiency in MS Office Suite and SAP for managing complex administrative tasks, including scheduling, financial processing, and travel arrangements. Exhibits exceptional communication and organizational skills to effectively support senior leadership and coordinate multiple assignments.