Administrative Assistant

Responsibilities

• Welcome visitors and provide a professional first impression.
• Answer and direct incoming phone calls and emails.
• Perform general administrative and clerical duties.
• Maintain office files, records, and perform data entry.
• Order and maintain office supplies.
• Assist with scheduling and other office support tasks.
• Receive and organize vendor invoices.
• Assist with basic Accounts Payable and Accounts Receivable tasks.
• Post payments and maintain accurate records.
• Assist with credit card reconciliations.
• Communicate with vendors and clients regarding billing inquiries, as needed.
• Perform other administrative duties as assigned.

• High school diploma or equivalent required.
• At least one (1) year of administrative, receptionist, or office support experience preferred.
• Basic knowledge of Accounts Payable or Accounts Receivable is a plus, but not required.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Strong organizational, communication, and customer service skills.
• Detail-oriented with the ability to multitask and prioritize work.
• Professional, dependable, and able to work both independently and as part of a team.