Expeditor, Business

Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the Shop Rite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Fairway Market®, Gourmet Garage®, Di Bruno Bros.®, and Morton Williams® banners.

Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices.

About You

The Indirect Procurement Expeditor serves as a liaison between the procurement staff, Corp AP, the vendor community and membership. The primary role includes the seamless processing of invoices for both retail and corporate indirect expenses as it relates to the overall procure to pay process. They are responsible for ensuring accuracy and operational efficiency of the payments. The role supports the procurement staff including requisition processing, generating procurement reports, and ensuring receiving accuracy in the P2P process.

They are also responsible for vendor setup and maintenance.

Essential Job Functions

• Serves as the department liaison between Indirect staff, Finance and Wakefern Tech.
• Processes and prioritizes invoices that come in through a shared mailbox and ensures all invoices are processed in a timely manner, especially in adherence to vendor cash terms. The role must ensure acceptable invoice formatting, applicable information, goods receipts and occasionally, purchase reqs are placed before sending to the A/P team for a smooth workflow. This is true across multiple formats of invoice intakes-including PDFs, CSV files, etc.
• Oversees retail receiving, processes over 800 monthly receipts to ensure member billing accuracy and compliance with P2P processes. Coordinates with Accounts Payable (A/P) in weekly hold report meetings.
• Manages consolidated billing, contract renewals, and mobile equipment leases. Provides monthly reports to A/P and oversees membership transitions.
• Ensures all member specific leases are up to date, filed and submitted on requested cadence to Finance to adhere to GAAP laws.
• Assists all areas of the company in requested vendor setups while liaising with Finance, Corporate Records and WFC team members.
• Handles freight shipment status inquiries and ensure seamless delivery operations for Members.

Qualifications

• High School diploma or equivalent required, college degree a plus.
• Ability to multitask several projects simultaneously with demonstrated experience in meeting deadlines.
• Highly organized individual with exceptional attention to detail.
• Prior Oracle/iPro & SAP experience strongly desired.
• High proficiency in Micro Soft Office Suite, including Excel, PowerPoint, Outlook and WORD.
• Strong customer service mindset, with a sense of urgency to resolve questions and concerns.
• Well-developed oral, written and interpersonal communication skills. Comprehends and conveys information clearly and effectively.

Core Competencies

• Communicate Effectively:
  Communicates thoughts and ideas in a well-organized manner, encouraging two-way communication.
• Build Relationships:
  Creates cross functional partnerships through the development and maintenance of constructive and cooperative relationships.
• Stay Competitive:
  Demonstrates a mindset of continuous improvement while exhibiting passion and enthusiasm for their work.
• Embrace Change:
  Looks for new ways of working by supporting advancements in processes and technology.
• Develop You:
  Identifies and capitalizes on opportunities for personal and professional career growth.
• Drive for Results:
  Supports divisional and strategic objectives through achievement of work goals.

Demands and Work Environment

• Ability to monitor computer screens for long periods of time.
• Ability to work a hybrid schedule (4 days in office, 1 day Flex) as established by company policy.
• Ability to travel to on-site meetings as needed

Compensation and Benefits

The…