Global Payroll Specialist

Overview

We are seeking an experienced Global Payroll professional to manage and support domestic and international payroll operations in a highly confidential, detail-driven environment. This role plays a critical part in ensuring accurate, compliant payroll processing while partnering closely with HR, Benefits, Finance, and external payroll vendors across multiple countries.

• Process and oversee U.S. payroll with a high degree of accuracy, confidentiality, and compliance with federal, state, and local regulations
• Support and serve as backup for global payroll processing, coordinating with international payroll vendors to ensure country-specific compliance and accurate reporting
• Review and process complex payroll transactions including bonuses, commissions, retroactive pay, severance, vacation payouts, referrals, and differentials
• Ensure accurate tax with holdings, benefit deductions, wage garnishments, and payroll adjustments
• Act as a payroll systems subject matter expert, supporting time and attendance, payroll, and retirement plan systems
• Reconcile payroll-related accounts and quarterly reports; support accounting with reconciliations and audit requests
• Process benefit-related payroll activities including 401(k), defined contribution plans, loan repayments, and wire transfers
• Partner with Benefits and HR on employee leaves of absence, ensuring accurate payroll and accrual calculations
• Support retirement plan reporting and projections for senior leadership and highly compensated employees
• Assist with payroll system implementations, upgrades, and global vendor transitions
• Participate in special projects and continuous improvement initiatives across payroll operations

• Bachelor 0s degree or equivalent experience; coursework in Accounting preferred
• 6-10 years of experience in global payroll, including both U.S. and international payroll processing
• Strong knowledge of payroll tax regulations, benefits deductions, and retirement plans
• Experience working with payroll systems (e.g., ADP Workforce Now, global payroll vendors, time & attendance systems)
• Advanced Excel skills and proficiency with Microsoft Office tools
• Exceptional attention to detail, discretion, and ability to manage sensitive information
• Strong communication and collaboration skills with the ability to work cross-functionally

• Travel:
  Approximately 5-10% domestic

If you are qualified for the Global Payroll Specialist position and would like to learn more, please APPLY NOW!

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to…