Front Office Coordinator; Part-Time

Job Details

Job Location:

Lincoln Campus - Lincoln, NE 68508
Position Type:
Part Time

Does the opportunity to devote your talents to a cause greater than yourself excite you? Do you find energy in creating welcoming, organized spaces where people feel valued the moment they walk through the door?

The Arbor Day Foundation is a place where you can do work that matters with people who care. As we say at the Foundation: life is short, love where you work. As one of the world's largest conservation organizations, the Arbor Day Foundation inspires people to plant, nurture, and celebrate trees. We help people understand and use trees as a solution to global issues such as air quality, water quality, climate change, deforestation, poverty, and hunger that are critical to survival.

Help create a welcoming experience that powers our mission.

As the first point of contact at the Arbor Day Foundation’s Lincoln office, you play a key role in shaping how employees, partners, and visitors experience our organization. In this role, you’ll ensure the front office runs smoothly creating a professional, safe, and welcoming environment that supports the important work happening across our teams to deliver trees and impact communities nationwide.

• You’ll report to the Facilities Manager
• You’ll collaborate with People & Experience Team

• Location:
  
  Fully on-site in Lincoln, Nebraska
• Schedule:
  
  Part-Time Monday – Friday 12 pm to 5 pm
• FLSA Status:
  Non-exempt
• Physical Requirements:
  
  Ability to bend, twist, and lift up to 25lbs

• Create the first impression of the Foundation experience, greeting visitors, answering calls, and creating a warm, professional first impression
• Manage front desk operations including visitor check‑in, security badges, and key distribution
• Partner with the Facilities Manager to maintain a safe, compliant, and well‑functioning office; support awareness and execution of building safety protocols (emergency procedures, visitor security, incident reporting)
• Coordinate meetings, room bookings, and schedules to optimize space and team efficiency
• Maintain a clean, organized, and professional reception and meeting space environment
• Support internal teams with administrative tasks and special projects (data entry, coordination, research, Canva designs)
• Manage incoming/outgoing mail, packages, and deliveries with timely communication to recipients
• Serve as a liaison between visitors (vendors, candidates, partners) and internal staff
• Assist with coordination of office events, meetings, and team gatherings
• Oversee Healthy Food Market operations including ordering, stocking, and receiving deliveries

• Passion for the Foundation’s mission, nature, environmental stewardship, and people
• A service‑first mindset, creating welcoming, positive experiences for employees and visitors
• Strong ownership and accountability: you take initiative, follow through on commitments, and ensure the front office experience runs smoothly and consistently
• Attention to detail and operational excellence: you bring organization, accuracy, and care to your work, ensuring spaces, schedules, and processes reflect the quality of our mission
• Clear, thoughtful communication skills, both verbal and written
• Strong interpersonal skills and the ability to build trust and rapport quickly
• A proactive, dependable approach with the ability to anticipate needs and take initiative
• Skilled at working both independently and collaboratively to support team success
• Comfort with Microsoft Office tools and Project Management platforms including Outlook, Teams, Word, Excel, SharePoint, One Note, and

• Visitors and employees consistently experience a welcoming, organized, and professional environment
• Front office operations run seamlessly with strong attention to detail and responsiveness
• Meetings, spaces, and resources are efficiently coordinated with minimal disruption
• Safety protocols are understood, supported, and consistently followed
• Internal teams feel supported through timely, reliable administrative assistance

• Health & Insurance
  • Medica…