Administrative Assistant

Responsibilities

• Providing administrative support to program areas and support functions
• Serve as an assistant to or provide administrative support to an administrator or an official
• Administration of an agency program providing services to agency customers
• Maintaining various records
• Preparing correspondence, presentations, reports, or other materials
• Performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develop and maintain confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Establishes educational and/or training programs
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff
• Trains or mentors other staff
• Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties

• Bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience
• Some agencies may require frequent job-related travel for certain positions
• Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy
• Some agencies may require a specific bachelor's degree or college hours
• Some agencies may prefer a candidate with a specific bachelor's degree or college hours

• Bachelor's degree
• Technical clerical certification
• Administrative certification
• Secretarial certification