AVP - Accounting

POSITION SUMMARY

The AVP-Accounting performs general ledger and loan accounting duties, processes payments and disbursements, performs accounts payable and Concur expense functions, performs monthly and quarterly accounting close processes for the Association, provides support and backup on tasks and projects performed by the SVP Corporate Accounting manager and serves as an advisor, trainer, and mentor to teammates in Corporate Accounting. The AVP-Accounting additionally provides support to the VP-Controller with the preparation of monthly, quarter, and annual reconciliations, reports, and analysis.

• Maintains the general ledger and cash accounts for the Association by:
  • performing account reconciliations
  • preparing journal entries in accordance with procedures
• Manages day-to-day general ledger functions in accordance with generally accepted Accounting Principles, partnering with the SVP Corporate Accounting and VP-Controller on complex issues and strategic decisions.
• Identifies, researches, and independently resolves discrepancies to the President’s report, BALEX, daily settlement of wires/ACH, daily transaction report.
• Monitors reporting for electronic processing of draft, lockbox, OLB, and PAID system payments, ensuring branch personnel post items in a timely manner.
• Oversees monthly cost allocation, ensuring proper settlement between entities is in place.
• Creates/posts or reviews/approves while providing guidance on reconciliation and journal vouchers, allocating expenses when necessary.
• Evaluates the transaction history and trial balance to determine if any corrections to the entries are needed. Research outstanding reconciling items and collaborate with teammates to correct.
• Oversees the processing of employee Concur expense reports while certifying correctness of expense coding.
• Advises the SVP Corporate Accounting manager and VP-Controller regarding the efficiency and effectiveness of internal controls and operating procedures and propose improvements and solutions.
• Prepares schedules, reconciliations, and draft reports on a monthly, quarterly, and annual basis for regulatory, Board, management, and GAAP reporting.
• Maintains, develops, and trains others in the use of automated work papers and processes to achieve accounting and control objectives.
• Performs routine and ad-hoc analysis, using multiple, large sets of data from various sources.

• Reviews invoices for accuracy and determines appropriate method of payment.
• Identifies vendor status and collaborates with Vendor Management on the maintenance ofvendor records.
• Determines expense coding and/or allocations, manage to payment dates andobtain appropriate approval for payment.
• Maintains and reviews invoices in AP system ensuring accurate vendor records including
  1099 tax statements.
• Directs the coordination and preparation of AP invoices submitted via Concur and approve expense reports, ensuring accurate and timely reporting.
• Manages Board of Director invoices with Board Secretary, ensuring payments are madein a timely manner and reports are accurate for Board of Director 1099 tax statements and YE FCA reporting.

• Administers the disbursement of funds for the cash management process and wiring of funds / ACH.
• Direct or performs bank account reconciliations and ensures accounts are maintained in accordance with policy.
• Processes temporary draft checks for PCA and new RLOC customers, upon request.
• Oversees branch currency report to determine compliance in filing an IRS Currency Transaction Report.

• Reviews disbursement statement, Funds Request Form, Check Request Form, or invoice for accuracy and determines appropriate method of disbursement.
• Determines where expenses should be allocated and obtains appropriate approval for disbursement.
• Maintains and reviews invoices in AP and OLB systems, ensuring accurate vendor and KYC records.
• Supervises the maintenance records on unpresented checks and oversees the required annual filing to the Oklahoma State Treasurer.

• Gathers accounting data and reports for internal and external audit personnel.
• Collects information related to quarterly certification,…