Admissions and Recruiting Manager

Admissions and Recruiting Manager

Agency

025 OKLAHOMA MILITARY DEPARTMENT

Supervisory Organization

Oklahoma Military Department

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Salary: $5,166.67 per month / $62,000 per year

Lead a data driven recruiting and admissions process that uses performance trends and applicant metrics to guide decisions to improve recruitment, and registration outcomes for the Thunderbird Challenge Program.

The Admissions and Recruiting Manager, under the supervision of the Deputy Director, is responsible for leading the admissions and recruiting functions of the Thunderbird Challenge Program, Oklahoma's National Guard Youth Challenge Program. The position uses recruiting and admissions data to guide strategy, manage performance, maintain a strong pool of qualified applicants, and ensure established recruiting, selection, and registration goals are met.

This position is well suited for someone with experience in sales, recruiting, admissions, marketing, business development, customer relations, or a similar field. The ideal candidate is comfortable working toward measurable goals, analyzing performance, building relationships, leading a team, and helping connect at risk youth with an opportunity to make a positive change in their lives.

Leads recruiting efforts to ensure a sufficient pool of qualified applicants is maintained for each class. Develops and maintains relationships with schools, alternative education programs, workforce organizations, juvenile justice organizations, social service agencies, tribal organizations, community organizations, public and private agencies, military and National Guard organizations, and other referral sources. Conducts public presentations and represents the Thunderbird Challenge Program at recruiting and community events throughout the state as needed.

Oversees the admissions process from initial applicant contact through application, eligibility review, interview, selection, and registration. Ensures applicants meet National Guard Youth Challenge Program eligibility criteria in accordance with applicable CNGBM requirements and internal program guidelines. Ensures recruiting and admissions records are accurate, complete, current, and maintained in accordance with established requirements. Tracks, analyzes, and uses recruiting and admissions data to guide decisions and improve results.

Monitors applicant progress, recruiting sources, conversion rates, registration projections, and other key performance measures to identify trends, recognize potential shortfalls, evaluate recruiting effectiveness, and adjust strategies as needed. Serves as the primary program point of contact for the digital marketing contractor. Communicates recruiting needs, coordinates campaign efforts, reviews performance and deliverables, and provides input on recruiting related messaging and advertising.

Coordinates updates to admissions related website information, including application acceptance periods, available class openings, and class start dates.

Supervise, direct, coach, and evaluate the performance of five Admissions Counselors.
Establish recruiting assignments, territories, schedules, performance expectations, and accountability standards. Monitor employee performance, applicant caseloads, follow up efforts, and admissions outcomes. Provide guidance, feedback, training, and corrective direction as needed. Use recruiting and admissions performance data to identify individual and department trends, address performance gaps, and determine where additional focus or adjustments are needed. Coordinate with other program departments and external partners on recruiting initiatives, admissions processes, community engagement, and program improvement efforts.

Ensure department operations comply with applicable National Guard Youth Challenge Program requirements, the Master Youth Programs Cooperative Agreement, Oklahoma Military Department guidance, and established Thunderbird Challenge Program policies and procedures. Perform additional duties as required.

• Manage applicant flow from initial contact through registration and ensure…