Grants & Projects Specialist - PT

Position Summary

Under the general direction and supervision of the Director of Grants & Sponsored Projects, the Grants & Sponsored Projects Specialist will provide (1) technical support to the Grants & Sponsored Projects Department in the areas of grants management, research, and writing; and (2) technical assistance to project directors of grants awarded to Southeast Community College to ensure accounting and record‑keeping systems that comply with the terms and applicable regulations of the granting agency and with the policies and procedures of the College.

This is a part‑time regular position.

• Grants Management
  • Communicate with project coordinators;
  • Requesting and setting up cost centers for new grants;
  • Use online tools to assist with grant tracking and closeout processes;
  • Be familiar with all applicable grant compliance guidelines and regulations;
  • Coordinate survey projects;
  • Maintain the central file of grant records;
  • Collect and maintain required forms; keep active grants information updated;
  • Assist with preparation for audits and monitoring visits;
  • File resource materials.
• Research and Writing
  • Assist with basic research and data collection for grant projects;
  • Assist with writing and editing grants;
  • Assist with report processes;
  • Complete specific assignments related to grants, for example, updating a previous application with recent data, developing forms, writing and editing reports, etc.
• Promote a Culture of Belonging Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.
• May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
• Perform other College functions and duties as assigned.
• Must be able to work varied days, hours, shifts, locations, and campuses as required.

• Knowledge and experience in organizing and providing support in writing proposals and contracts.
• Knowledge and experience in preparing reports, proposals, and contracts.
• Ability to maintain friendly, reliable, positive service for all who interact with the office while observing applicable laws, regulations, requirements, and policies;
• Competence with common computer programs, such as MS Word, MS Excel, and other related software.
• Ability to complete research assignments.
• Ability to understand and accurately monitor budgets.
• Ability to present information clearly and thoroughly, both orally and in written form.
• Ability to manage multiple assignments and deadlines.
• Knowledge of proper grammar, editing rules, and standards.
• Ability to work hours beyond the regular workweek, including possible evenings and/or weekends.
• Knowledge of and experience in operating a phone system with Voice Mail, a personal computer, and e‑mail.
• Ability to perform keyboarding, telephone, and transport supply items.
• Ability to perform repetitive motions such as movement of wrists, hands, and fingers.
• Perform physical tasks such as opening, pulling, pushing, reaching, carrying, lifting, collating, dialing, filing, and inserting.
• Knowledge of research, data collection, reporting, and record‑keeping procedures.
• Ability to develop, compose, and edit written proposals, applications, correspondence, reports, and summaries with a high degree of accuracy and attention to detail.
• Ability to communicate effectively in writing, in person, and on the phone.
• Ability to use basic computer skills.
• Ability to lift…