Administrative Coordinator

The Administrative Coordinator will support a number of programs and ongoing initiatives across Ontario. Applicants will work to support the Marketing & Fundraising, Business Development, Membership Administration and Finance Teams at Special Olympics Ontario. The role could include assisting with ongoing support of community fundraising, tracking, receipting, and donor relations.

This role will work to support a number of membership, finance, and administrative initiatives across the province. This position will support both the back and front-end work needed to execute these programs and initiatives.

This role may have the following tasks and responsibilities:

• Assist in administrative duties including mailing, packaging, shipping and logistics.
• Data collection and critical analysis as it relates to fundraising and new initiatives.
• Assist in follow up with volunteer treasurers regarding HST claims.
• Assist in distribution of updated forms and communications to volunteer treasurers.
• Assist in the training of new volunteer treasurers and providing administrative support to volunteers on proper financial practices across the province.
• Assist in updating volunteer treasurer and signing officer database and banking info.
• Assist in the preparation of financial reports for communities and provincial office.
• Assist in the preparation of schedules and audit requirements for year end.
• Assist in maintenance of HR files.
• Assist Finance Staff as needed.
• Working with the Membership Administrator assist with the deployment and roll-out strategy of the Online Registration and the Comprehensive Membership Management System.
• In addition, the student will also support marketing initiatives surrounding the SOO Annual Report, Social Media, Digital cataloging and website updates and maintenance.

Projects will be assigned based on interests and strengths and through consultation with host programs and stakeholders.