Supervisor, Administration, Planning & Development

What YOU’RE Responsible for

• Lead, supervise, and mentor administrative staff supporting planning, development, and safety codes functions, including workload distribution, coaching, and performance support.
• Serve as the administrative escalation point for complex inquiries while delivering high‑quality customer service to internal and external stakeholders.
• Coordinate meetings, agendas, minutes, and calendars for the Director and Urban Design Review Committee.
• Provide confidential administrative support, including correspondence, reports, and Council documentation.
• Draft, edit, and proofread policies, reports, presentations, and other materials.
• Manage electronic filing systems, invoices, credit card statements, and departmental records.
• Respond to public and internal inquiries with professionalism and sound judgement.
• Support departmental projects through research, data compilation, and progress tracking.
• Assist with special events, engagement activities, and interdepartmental coordination.
• Support a safe work environment by following and reporting on safety requirements.
• Develop, implement, and maintain administrative standard operating procedures (SOPs), forms, and public‑facing materials to support consistent and efficient service delivery.
• Monitor permit activity, workflows, and service levels to ensure monthly KPIs, legislated timelines, and department standards are achieved.
• Coordinate and prioritize scheduling for inspections, meetings, deadlines, and administrative staff coverage.
• Drive continuous improvement by streamlining electronic permitting systems, enhancing administrative processes, and recommending system or workflow upgrades.
• Support department‑wide initiatives including service reviews, education and outreach efforts, workplace safety programs, and other duties as assigned while demonstrating the City’s values.
• Other duties as assigned.

• Two‑year post‑secondary diploma in Business Administration (Administrative Assistant) or other related discipline.
• Minimum of three (3) years of progressively responsible administrative experience in planning, permitting, or a municipal environment.
• Experience supervising staff, distributing workloads, and improving administrative processes.
• Demonstrated ability to manage an independent workload in a fast‑paced environment.
• Demonstrated strong typing, proofreading, and document preparation skills with high attention to detail.
• Exceptional communication and interpersonal skills with the ability to work effectively with diverse audiences.
• Knowledge of land use bylaws, permitting processes, and safety codes administration is preferred.
• Ability to communicate clearly and professionally in both written and verbal formats.
• Strong relationship-building and customer service skills, including regular interaction with members of the community.
• Handle confidential and sensitive information with discretion and sound judgement.
• A combination of education and experience that demonstrates equivalency.

• A salary range of $74,019.40 - $96,569.20 per annum (based on experience and qualifications).
• Employer paid Health and Dental benefits package.
• Eligibility to participate in our Earned Day off Program.
• Health Wellness and Learning Spending Account.
• Membership to the Beaumont Sport and Recreation Centre.
• 35-hour work week.
• And an amazing team to work with!!

This is a 15-month term opportunity with the possibility of extension.

The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,