Job Description & How to Apply Below
Sales Administrator
Location:
Edmonton Regional Office, 3203 93rd Street NW
Job Overview
Reporting to the Director, Sales, the Sales Administrator will support the new home sales process and provide administrative support to the Sales Department, ensuring an efficient flow of sales documentation and information.
Your Day-to-Day Responsibilities
Generating and processing reports, payroll, and realtor invoices meticulously.
Drafting customer correspondence and possession letters.
Managing scheduling, orchestrating agendas, and recording minutes for various meetings.
Creating dynamic presentations and visuals for meetings.
Supporting processing of sales offers, Fintrac, and financial documentation to ensure information accuracy.
Maintaining relevant information in SharePoint and other programs.
Participating in the identification and implementation of process improvements to boost productivity.
Utilizing tools such as Hub Spot, Fin tracker, New Star, and Docu Sign for task management.
Extending administrative support capabilities to additional departments when necessary.
Coordinating resolution of customer concerns and complaints, ensuring appropriate follow‑up and documentation.
Coordinating show home set‑ups and move‑outs, working with IT, Accurate, movers, Sales/Marketing, and Site Supervisors to ensure timely, accurate execution.
Conducting site visits as required to verify signage placement and follow‑up with sales team.
Coordinating scheduling of online leads as needed and assisting with show home coverage from time to time.
Assisting with sales and marketing initiatives and related tasks (events, promotions, signage, community materials) and coordinating with Marketing to ensure timely, brand‑consistent execution.
Assisting in identifying and implementing sales process improvements to enhance productivity.
Liaising with clients to ensure excellent customer service, preparing correspondence, and possession letters, and ensuring receipt of signed documents.
Qualifications
Highly organized, effectively managing time while balancing multiple priorities.
Strong communicator, clearly expressing thoughts in conversation and writing.
Active listener, seeking to understand and listen to others without judgment.
Detail oriented, focusing on accuracy when handling high volume work.
Team player, contributing and sharing ideas, concepts, and process outcomes.
Essential Requirements
High School Diploma or equivalent.
Minimum 3 years of administrative assistant or sales administration experience.
Successful completion of a criminal record check.
Comfortable using office equipment and Microsoft Office (Outlook, Word, Excel, Teams, SharePoint, PowerPoint) and CRM or sales software (New Star, Lot Works, Fin tracker, Docu Sign or similar) for managing tasks.
What We Value
Creating trusting and successful working relationships.
Setting clear, measurable, and achievable goals.
Cooperating with team members openly, positively, and respectfully.
Staying current with technical job skills.
Taking responsibility for outcomes of decisions and actions.
Work Conditions
Primarily work in an office setting during regular business hours. Overtime may occasionally be required.
Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Closing Date
June 22, 2026
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