Property Administrator

Canderel is seeking a Property Administrator based out of Edmonton to work in a high-rise office, Stantec Tower. The Property Administrator is a key member of the Property Management team, and is responsible to provide reliable, timely, and efficient support and customer service. To best support our clients and tenants, this is a full time office position.

Responsibilities

Deliver excellent service to customers through integrity, respect and being results-oriented;

Assist in preparing rental notices and invoices on a timely basis (including step rents, free rents, etc.);

Review lease summaries and rent roll for accuracy;

Liaise with Lease Administrator to ensure charges for fixturing period are billed accordingly (utilities and cleaning);

Responsible for the preparation of accounts receivable (collection of rent and additional billings);

Determine which receivable accounts require reconciliation to collect arrears;

Obtain monthly and annual gross sales from tenants, update reports and arrange billing for % rent;

Review of monthly YARDI control reports to identify problems and take corrective action. (Tenant Rent Rolls, Billing Generation, EFT, Aged Delinquency);

Review A/R for outstanding arrears, prepare accounts receivable commentary for internal review and monthly report;

Coordination of year-end recoveries and tax escalations with direction from PM/GM and Accountant;

Provide Accountant or PM/GM relevant lease sections related to Tenant rents, leasing costs;

Coding and processing of all supplier invoices;

Deposit rent cheques and post deposits in YARDI;

Complete utility spreadsheets for billings and accruals;

Prepare monthly accruals;

Assist with preparation of monthly reports (variance analysis, A/R comments and other miscellaneous documents);

Assist with budget preparation as requested;

Prepare letters and general correspondence;

Track supplier invoices to match with tenant billings for additional services;

Qualifications & Competencies

Experience in Property Administrative role preferred;

Excellent knowledge of Microsoft Office;

Working knowledge of YARDI accounting systems is an advantage;

Excellent written and verbal communication skills;

Supports teamwork environment with positive and professional attitude;

Goes the “extra mile” to understand and respond to customer needs;

Flexibility to changing work conditions including interruptions and multi-tasking ability;

Ability to work independently and under pressure, deal with deadlines.

This role is a critical collaborator and requires full-time office presence.

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