Job Description & How to Apply Below
This position reports to the Site Director, Facilities Maintenance & Engineering (FME), University of Alberta Hospital (UAH). The Administrative Support IV provides advanced level administrative support for the Cross Cancer Institute (CCI)/UAH FM&E teams. Responsibilities include performing a wide range of duties for the CCI/UAH Facility Management, such as detailed data entry and clerical work, calendar management, preparing materials, meeting preparations, arranging meetings, take type and disseminate meeting minutes, supporting financial activities (invoicing, expense claims, payroll duties), and file management.
The incumbent must exercise judgment, discretion and independent decision making across a spectrum of activities that may include budgeting and accounting, contract management, internal and external relationships, and administrative duties. The Administrative Support IV is expected to work independently within established guidelines and procedures. This position may be required to work at other AHS facilities within the Edmonton Zone.
The role provides first line of contact for a large number of diverse telephone inquiries from CCI/UAH staff, onsite University staff; internal/external contractors and consultants regarding equipment repairs, etc. Receiving maintenance calls and directing proper maintenance personnel to the area in question. The position works closely with UAH Maintenance Planner, Technicians and staff to maintain system integrity by entering new asset records, equipment history and specifications as necessary.
Time entry, payroll and maintaining daily absence information for comparison to all time entered each pay period.
Description
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Required Qualifications
Some post‑secondary education.
Additional
Required Qualifications
Post‑secondary education required (courses in office or business administration).
Completion of an Administrative Professional diploma, certificate, or associate degree in business administration, office administration, human resources, or a related field.
Experience in facilities, industrial/hospital/health care or other relevant and technical settings in Facility Operations or Maintenance is required.
Intermediate knowledge of computer technology and applications including but not limited to: MS Word, MS Access, MS Excel, MS Outlook, MS Visio, MS One Note, MS PowerPoint are essential.
Demonstrated competency in Timekeeping/Approval is required.
Preferred Qualifications
CPS (Certified Professional Secretary).
CAP (Certified Administrative Professional).
Any Safety related courses.
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