Project Document Controller

Overview

Are you a forward-thinking, self-motivated problem solver who enjoys working in an energetic, fast-paced environment? Do you bring a sharp eye for detail, strong technical expertise in document control processes and systems, and a passion for organizing drawings, specifications, and project records? We are looking for a Project Document Controller to play a key role in supporting Transmission Line and Substation EPC projects across Canada.

While this role is primarily administrative, it also offers the opportunity to provide document control leadership and trusted expertise to corporate stakeholders, project teams, and clients—helping ensure document integrity, compliance, and efficiency throughout the entire project lifecycle.

This is an office-based position located in Edmonton, AB;
Calgary, AB; or Abbotsford, BC, with the potential for a hybrid work arrangement for the right candidate.

• Maintaining the Digital Document Management System: ensure all project documentation submitted to the company document control system is correctly coded and filed in a timely manner; ensure quality of information contained in the document control system; ensure documents are correctly coded with the appropriate metadata; ensure documents presented in M-Files are the most current version; prevent document duplication; identify and report deficiencies and/or problems with the document management system.
• Document Controls Operations: assist team members with locating documents, answer document control related questions, resolve service issues in a timely and professional manner; manage formal communications transmittals with external stakeholders; provide front-line system user support and training; identify and communicate to the Java Holdings Ltd. Director, Systems any issues that impact the delivery of a successful Document Controls program.
• Document Control Processes and Procedures: support the development, standardization, and operational execution of document control processes and procedures; provide training and support to stakeholders on document control processes and procedures.

• KSA’S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES):
• Attention to detail; ability to focus and concentrate for long durations is critical
• Excellent communication skills; written and spoken English
• Excellent interpersonal and team participation skills
• Solutions oriented, independent problem solver
• Ability to work with and be committed to the goals and objectives of the team and organization as a whole
• Ability to work independently and as part of a team
• Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losing sight of priorities
• Possess a high level of technical proficiency with Document Control Processes and Systems
• Maintain professional, industry, and organizational knowledge to serve as subject matter expert and act as point of contact for all DC services by staying current with changing technologies and external business practices and consider their use at Victor Energy

• Minimum 3 years document control supporting construction projects
• Experience with maintaining a digital document management system
• College or University Diploma / Degree preferably in Administration, Information Management, or Records Management is preferred
• Specific experience with Engineering and Construction document management is an asset
• Highly proficient with the Microsoft Suite of Office applications, and Adobe PDF

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• RPP - Group RRSP
• Group Life - AD&D;
  
  - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off Benefits