Corporate Paralegal Job Edmonton area,Alberta Canada,Administrative/Clerical

What you will do

Board and Governance Support Assist in planning, scheduling, and coordinating Board of Directors and Committee meetings. Prepare draft agendas in collaboration with the Corporate Secretary, Board Chair and senior management. Compile and distribute meeting materials through the company’s board portal (currently Nasdaq Boardvantage). Attend Board and Committee meetings and prepare accurate and timely draft minutes. Provide logistical support for meetings, including venue arrangements, virtual meeting setup, and technology coordination.

Assist with annual meeting preparation and director onboarding. Track action items and follow up with responsible parties.

Corporate Maintenance and Subsidiary Management Maintain corporate records and minute books for Imperial Oil Limited and approximately 30 affiliated entities. Prepare and file annual returns and other required corporate filings. Draft directors’ and shareholders’ resolutions. Coordinate director and officer changes and related filings. Support entity formations, dissolutions, amalgamations, and reorganizations. Maintain corporate organizational charts and entity databases.

Compliance and Administrative Support Assist with regulatory filings and governance disclosures for a public issuer. Maintain confidential files and ensure secure handling of sensitive information. Perform general administrative duties to support the overall efficiency of the Secretariat.

About you

Preferred Skills, Qualifications, and Experience

Diploma or certificate in Paralegal Studies or Legal Assistant Program

2+ years of experience in a corporate paralegal role, preferably with a public company or law firm.

Alberta CORES certification – Level 2 or 3 preferred

Experience maintaining multiple corporate entities across jurisdictions

Experience supporting boards of directors and preparing meeting minutes

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills.

High level of professionalism, discretion, and integrity.

Strong organizational skills and a proven ability to manage multiple tasks simultaneously.

Attention to detail and a proactive, problem-solving mindset.

Clear communications, interpersonal and issues resolution skills in a diverse team environment.

Adaptable to changing priorities (may include availability outside of regular working hours/weekends/holidays to resolve urgent issues).

Your benefits

A company committed to career growth - we recruit those who are interested in a career with Imperial and prefer to develop and promote people from within. Our career management process means that you will likely perform a number of unique, challenging roles during your career.

Commitment to safety, ethics & continuous improvement - these standards are the reason Imperial is an industry leader. You will work for a company that upholds safety and ethics ideals and continues to seek out ways to improve.

Exceptional benefits program - includes competitive salary plus savings, pension, and health care plans that you can customize to meet your individual needs. Educational and physical fitness financial assistance programs round out our benefits package.

Competitive vacation package - provides you with three weeks of vacation (the first year is pro-rated based on your hiring date), one scheduled Friday off per month and 12 holidays.

Flexibility looks different for everyone, which is why we have many programs to help employees balance their work and personal life. Programs include:
Flex Your Day, childcare partnerships and part-time and job-sharing arrangements.

Successful networking and mentoring programs - enables you to spend time with managers from across the organization to learn about other departments and opportunities. These programs also allow you to connect with peers at a similar experience level.

Opportunity to participate in Employee Led Resource Groups:
Women’s Interest Network (WIN), Indigenous Network (IN), Black Employee Success Team (BEST), Asian Connection for Excellence (ACE), Global

Organization for the Advancement of Latinos (GOAL), PRIDE, and the Veterans Advocacy and Support Team…