Legal Assistant, Financial Services

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Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a Firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2026). Canada’s Top Employers for Young People (2026), and Canada’s Best Diversity Employers (2026).

This role is an opportunity for you to join Canada’s Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY
The  Intermediate  Legal Assistant role requires a unique blend of advanced skills and experience in providing legal administrative support. This position calls for a confident, proactive, and business-minded professional who can manage complex tasks, prioritize effectively, and adapt to changing priorities with ease.

As a valued member of our team, you will play a critical role in coordinating client matters, supporting practice management initiatives, and ensuring compliance with firm standards. You bring a willingness to learn and grow while demonstrating sound judgement and independence in handling sophisticated administrative responsibilities. You are personable, organised, discreet, and detail-oriented, with a strong client-first approach to your work.

In addition to these qualities, you are reliable, solution-oriented, and believe in frequent and open communication. You understand that successful teams are collaborative and that combining individual strengths leads to the best outcomes.

RESPONSIBILITIES

Coordinate the new business intake and file opening process by gathering appropriate client information, conducting conflict searches, preparing and distributing engagement letters, and ensuring all required documents are completed, returned, and processed in accordance with firm procedures, with limited supervision.

Coordinate document workflow including drafting documents from precedents, finalising, receiving and distributing documents, correspondence and materials, as directed.

Provide word processing support including editing, revising, formatting, and performing comparisons of documents, black lines, (such as creating black lines), to produce client-ready materials with limited supervision.

Maintain accurate document management in firm systems to ensure accuracy and organisation.

Maintain an efficient client and matter management system, including a bring-forward system to manage critical deadlines, manage client and matter lists as well as contact records, ensuring all information is accurate and compliant with firm standards.

Update and maintain client information in the CRM system to ensure records are accurate, current, and complete.

Manage calendars by proactively scheduling and tracking appointments, meetings, practice-related dates, and critical deadlines for multiple lawyers and team members; independently arrange and confirm meetings with clients and external parties; coordinate travel and meeting logistics, including booking transportation and accommodations; and organise boardroom reservations and catering services to ensure seamless and efficient daily operations.

Support lawyers and clients by monitoring upcoming tasks and deadlines, assisting with schedule management to help keep legal matters organised and on track.

Proactively support financial practice management and billing initiatives which may include entering/reviewing time entries for completeness and revising them in accordance with firm standards; manage the full billing cycle by meeting deadlines, reviewing and editing invoices, and collaborating with the billing coordinator and lawyers to ensure timely and accurate finalisation of invoices, reviewing work-in-process (WIP) and accounts receivable (AR) and…