Corporate Paralegal

Role Overview

We are seeking a highly organized and proactive Corporate Paralegal to support our Corporate Secretary and Board Secretariat team in delivering exceptional governance, compliance, and administrative support. The successful candidate will be located in Edmonton, AB, and may be required to travel to Calgary for meetings until the head office relocation is complete by mid‑2028.

• Assist in planning, scheduling, and coordinating Board of Directors and Committee meetings.
• Prepare draft agendas in collaboration with the Corporate Secretary, Board Chair and senior management.
• Compile and distribute meeting materials through the company’s board portal (currently Nasdaq Board vantage).
• Attend Board and Committee meetings and prepare accurate and timely draft minutes.
• Provide logistical support for meetings, including venue arrangements, virtual meeting setup, and technology coordination.
• Assist with annual meeting preparation and director onboarding.
• Track action items and follow up with responsible parties.
• Maintain corporate records and minute books for Imperial Oil Limited and approximately 30 affiliated entities.
• Prepare and file annual returns and other required corporate filings.
• Draft directors and shareholders resolutions.
• Coordinate director and officer changes and related filings.
• Support entity formations, dissolutions, amalgamations, and reorganizations.
• Maintain corporate organizational charts and entity databases.
• Assist with regulatory filings and governance disclosures for a public issuer.
• Maintain confidential files and ensure secure handling of sensitive information.
• Perform general administrative duties to support the overall efficiency of the Secretariat.

• Diploma or certificate in Paralegal Studies or a Legal Assistant Program.
• 2+ years of experience in a corporate paralegal role, preferably with a public company or law firm.
• Alberta CORES certification Level 2 or 3 preferred.
• Experience maintaining multiple corporate entities across jurisdictions.
• Experience supporting boards of directors and preparing meeting minutes.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Strong organizational skills and a proven ability to manage multiple tasks simultaneously.
• Attention to detail and a proactive, problem‑solving mindset.
• Clear communication, interpersonal, and issue resolution skills in a diverse team setting.
• Adaptability to changing priorities, including availability outside regular hours, weekends, and holidays to resolve urgent issues.

• Competitive salary plus savings, pension, and health care plans.
• Educational and physical fitness financial assistance programs.
• Three weeks of vacation in the first year (prorated), one scheduled Friday off per month, and 12 holidays.
• Programs such as Flex Your Day, childcare partnerships, part‑time, and job‑sharing arrangements.
• Networking and mentoring programs with managers across the organization.
• Opportunity to participate in Employee‑Led Resource Groups.
• Early Professional Development Program to specialize or broaden skills.

All applicants who receive an offer of employment must be eligible to work in Canada on a regular full‑time basis without restrictions on their start date. Proof of eligibility must be current and valid, and failure to provide it within six weeks prior to the start date may result in the offer being rescinded.

Imperial is an Equal Opportunity Employer. Imperial is committed to providing equitable treatment and equal opportunity to all individuals and encourages all eligible applicants to apply.

Imperial conducts business in a manner that respects the land, environment, rights and cultures of Indigenous communities. Individuals with disabilities are supported throughout the recruitment process and reasonable accommodation is provided upon request.