Project Administrator

The opportunity:

We are currently searching for a Project Administrator in our Edmonton office. In this role you will be supporting Project Managers and other team members with a range of project management duties.

What we offer:

Flexible/hybrid working arrangements, depending on position

Market competitive salaries, with annual reviews

Matching company pension program, increasing over time.

Comprehensive benefits including:

Health/dental/vision coverage

Fitness allowance

Employee and family assistance programs

Mental health supports

Paid time off so that you can recharge including:

Generous paid vacation

Paid office closure over December holiday break

Industry leading paid sick time

Parental leave top up program

Ongoing support for your professional development and growth:

Active Young Professional group

Formal mentoring programs

Paid professional development hours

Capacity building seminars

Engineer In Training programs

Opportunities to participate in social club activities and events:

Company-wide social events

Regular lunch-and-learns

Community volunteer opportunities

An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets to local events, such as the Taste of Edmonton

A centrally located office in the heart of downtown Edmonton that is easily accessible

What you’ll do:

Assisting with project management tasks such as project initiations, project closures, project management plans, budget and schedule tracking, and invoicing.

Assisting with project control by monitoring progress relative to the Work Breakdown Structure; checking budgets and tracking Earned Value; tracking and reporting on project schedule progress; and monitoring quality management activities.

Preparing correspondences, presentation materials, and other documents as required.

Organizing and controlling project documents including administering construction RFI’s, maintaining tracking logs, preparing PPC’s, compiling meeting minutes and maintaining project files

Scheduling and coordinating project activities.

Liaising with contractors, subconsultants and other third parties for coordination of project documentation requirements

Developing and maintaining document controls on project collaboration sites.

Attending project meetings and preparing meeting minutes.

Assisting with preparation of proposals.

Assisting with the tracking of project agreements.

Assisting the Division Manger, Group Managers and other team members with general office and project related tasks as required.

Does this sound like you

Relevant degree or diploma from an accredited post-secondary education institution Experience in large scale projects is an asset

5+ years experience providing project management support.

Excellent communication skills – proficient writing skills for the preparation of reports and project correspondence.

Outstanding verbal and interpersonal skills to support your communication with project teams, contractors, subconsultants and clients.

Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and SharePoint is an asset.

Experience working with an EDMS such as Aconex, SharePoint, Google, Project Wise and/or Procore is an asset.

Ability to work under tight deadlines, on time-sensitive activities.

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

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