Administrative Assistant to the AVP, Office of Student Experience and Development

Administrative Assistant to the AVP, Office of Student Experience and Development

Student Affairs

Competition No. 26.05.112

Category

Salary

Closing Date

Full-Time Continuing (35 hours per week)

MSU Band D (Steps 1-8): $27.671 - $40.242 per hour. $50,361 - $73,240 per annum (Based on 35 hours per week).

Please note:

rates will increase by 3% effective July 1, 2026, in accordance with the collective agreement.

July 1, 2026

Category

Full-Time Continuing (35 hours per week)

Salary

MSU Band D (Steps 1-8): $27.671 - $40.242 per hour. $50,361 - $73,240 per annum (Based on 35 hours per week).

Please note:

rates will increase by 3% effective July 1, 2026, in accordance with the collective agreement.

Closing Date

July 1, 2026

About Us
Mac Ewan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, Mac Ewan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, Mac Ewan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement.

We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, Mac Ewan students are given durable life skills that prepare them to take on the world.

Opportunity
Mac Ewan University is seeking a service-oriented Administrative Assistant to the AVP, Student Experience and Development (Administrative Support IV) for a full-time continuing opportunity with Student Affairs.

Reporting to the Associate Vice President, Student Experience and Development (AVP, SED), you will be responsible for providing high-level, comprehensive administrative support to the AVP, as well as other areas of Student Affairs. You will ensure that communications, interactions and administrative support are delivered with the highest standard of excellence, confidentiality and professionalism.

Key responsibilities include:

Managing the AVP’s schedule and calendar and providing scheduling assistance to the Associate Deans;

Acting as a first point of contact for the Office of AVP, Student Experience and Development and providing first-level responses to queries, issues, and concerns, then triaging issues appropriately to ensure timely responses;

Proactively informing the AVP, Associate Deans or other colleagues of potential actions, issues, and problems while providing suggested responses;

Supporting special events and guests on campus, which may include organizing and coordinating accommodation, travel, catering, communications, room booking and equipment setup;

Drafting, editing, researching and formatting meeting agendas, written correspondence and other documents such as professional letters, briefing notes, memos to Provost’s office;

Attending leadership meetings, recording and distributing meeting minutes;

In conjunction with the Student Affairs leadership team, developing and maintaining processes to support an effective and efficient office environment;

Maintaining knowledge of university policies and procedures, governance and administrative structure and ensuring that they are in compliance and complement institutional policies, procedures, guidelines and practices;

Creating and maintaining organizational practices and procedures for the Office of AVP, Student Experience and Development including the development of guides and business workflow documents;

Maintaining standards for records management and ensuring that records retention processes are followed;

Coordinating the submission of information, documentation and HR employee transaction forms, required to initiate, facilitate, and conclude various processes such as recruitment, tenure and promotion, and selection committees;

Assisting with employee orientation, training, timekeeping, asset management, office and supply inventory, and mail and courier shipments;

Liaising with suppliers, departments, and external vendors to procure goods and services and performing reconciliation for P-Card transactions; and

Performing project administration and implementation support activities for various strategic initiatives or other special projects.

Skills

You will have:

Excellent time management, organizational and…