Administrative Assistant - Junior (ONSITE) JP981

Position Summary   The Administrative Assistant provides administrative and operational support to the team by managing incoming and outgoing correspondence, maintaining office resources and records, processing documents, and supporting day-to-day office operations. This role helps ensure information is handled accurately, efficiently, and in accordance with established procedures.

Key Responsibilities     Provide general administrative support to program staff and management.
Receive, sort, distribute, and process incoming and outgoing mail and correspondence.
Process, scan, file, and route documents to appropriate staff, teams, and mailboxes.
Maintain accurate records and ensure documentation is filed and stored according to established procedures.
Support document management activities, including reviewing, tracking, and preparing materials for management approval and signature.
Assist with data entry, electronic document management, and record maintenance.
Monitor and maintain office supplies, forms, envelopes, and other administrative resources.
Coordinate and distribute inter-office mail and courier items.
Respond to routine inquiries and direct requests to the appropriate area for follow-up.
Support administrative processes related to program applications, verification activities, and client documentation.
Ensure confidential and sensitive information is handled appropriately and securely.
Assist with special projects and other administrative duties as assigned.
Knowledge, Skills, and Abilities     Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Strong verbal and written English communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency with Microsoft Office applications and electronic document management systems.
Ability to work independently and collaboratively in a team environment.

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