NLC-2316: Administrative Assistant,Chair,Academic Upgrading Job Edmonton area,Slave Lake Alberta Canada,Administrative/Clerical

Location: Slave Lake

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations.

Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries.

The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following Permanent Full-Time Position available:

Administrative Assistant, Chair, Academic Upgrading
Salary: $52,428 to $63,972 per year

Location:
Slave Lake

Start Date:
September 1, 2026

Qualifications:

A college level Office or Business Administration Certificate, one-year university, or equivalency

Two to three years of experience within an office or educational environment requiring similar duties

High level skills with MS Office including:
Word, Excel, Access, PowerPoint, and Outlook

Excellent communication skills

Strong service orientation and excellent customer service skills

Ability to work in a fast-paced environment and adapt to changing technology

Team oriented

Ability to manage multiple tasks and deadlines

A clean criminal record check prior to commencement

A valid Class 5 driver’s license

A combination of education, training and experience may be considered

Nature and Scope of Work:

The Administrative Assistant, Chair, Academic Upgrading reports to the Chair, Academic Upgrading and is responsible for the direct administrative support to the Chair, specifically, and the department, in general. The Administrative Assistant works closely with the team to support all program initiatives at the College.

Duties and Responsibilities:

Providing Administrative Functions for the Chair

Reception for office

Student attendance reports for audits

Order supplies and keeping track of campus budgets

Track employee personal development (PD) applications

Compile queries and data reports

Compile site estimates and site requests

Updating Master Program Plan entries

Process VISA receipts and submit reports

Compiling and filing Monthly financial reports

Tracking and coding expense claims, petty cash, and campus vehicle expenses

File management

Researching, drafting and tracking documentation as required

Compiling student completion reports

Coordinating and Providing Administrative Functions for the Department

Marks entry in Agresso and the Provincial Approach to Student Information (PASI)

Student attendance and administration

Updating student list

Compiling assignment and program schedules, and exam schedules

Updating the program and student handbooks

Distribution and collection of exams

Updating course outline templates

Compile program book estimates and communicating with bookstore for new materials

Ordering instructor and learner resources

Onsite Learner and Instructional Staff Support

Student book orders

Assisting with orientation and distributing books

Assisting campus instructors with Educational Plans in Docushare

Skills/Knowledge:

Advanced knowledge of office administration practices and procedures

Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Knowledge of records management and document control processes

Ability to compile, analyze, and maintain data and reports

Knowledge of basic accounting, budgeting, and expense tracking procedures

Strong oral and written communication skills

Excellent customer service and interpersonal skills

Ability to maintain confidentiality and handle sensitive information

Strong organizational and time management skills

Ability to prioritize competing deadlines and manage multiple projects

Ability to work independently with minimal supervision

Ability to work collaboratively within a team environment

Adaptability to changing priorities, processes, and technology

Knowledge of student information and learning management systems

Strong attention to detail and accuracy

Contacts (Internal and External):

Chair, Academic Upgrading

Academic Upgrading instructors and facilitators

Deans, Chairs, and other College administrators

Campus managers and support staff

Human Resources department

Finance department

Registrar's Office staff

Information Technology support staff

Current and prospective students

External vendors and suppliers

Bookstore representatives and educational resource providers

Government agencies for reporting and compliance…

NLC-2316: Administrative Assistant, Chair, Academic Upgrading