Administrative Assistant

Career Opportunities:
Administrative Assistant (13876)

Requisition
13876
-Posted
- AI Services

- Edmonton NAHQ

- Edmonton, Alberta (Corporate)

The future you want is within reach. Let's build it together.

At PCL Constructors Inc., part of the PCL Family of Companies (PCL), we don't just build projects -- we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We're a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction, we are also committed to shaping the future of your career.

Why Choose PCL?

Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success -- because when you succeed, we all do. Our offerings could include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• RRSP, TFSA, Pension Contribution Options
• Flexible medical, dental and vision benefits
• Prescription drug coverage and virtual care services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• Health and lifestyle spending account options
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL's College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how an Administrative Assistant for PCL Constructors Inc. within Edmonton NAHQ contributes to our team:

• Develops and maintains a well-organized digital filing structures in SharePoint, Teams, and shared drives that permits easy reference and rapid retrieval of information across the AI Services portfolio.
• Manages incoming communications across Teams, email, and phone on behalf of the AI Services Corporate Lead, triaging requests and routing to appropriate team members or stakeholders.
• Coordinates visitor logistics for vendor meetings, technology partner sessions, and executive briefings, including room setup, A/V readiness, and pre-read distribution.
• Creates and maintains templates standard artifacts, including governance forms, status reporting templates, presentation decks, Notebooks/ One Note and tracking workbooks within the M365 ecosystem.
• Organizes and coordinates recurring and ad hoc meetings, including cross-functional leadership reviews, strategic on and offsites, team stand-ups, vendor demonstrations, and enablement sessions, managing agendas, logistics, pre-reads, and follow-up actions.
• Arranges travel, accommodations, and itineraries for the AI Services Corporate Lead, including logistics for conferences, vendor site visits, and cross-district stakeholder engagements.
• Able to mentor and coach other, more junior, administrative support staff.
• Tracks and drives adherence to departmental reporting cadences, governance milestones, and deliverable deadlines across the AI Services portfolio, proactively flagging risks, milestones and deliverables to the Corporate Lead.
• Produces and refines executive-quality deliverables in Word, Excel, PowerPoint, SharePoint, Teams and Planner, including governance documents, status reports, executive presentations, and portfolio tracking workbooks.
• Builds and maintains strong working relationships across business units, technology teams, and external vendor contacts, representing the AI Services function with professionalism and discretion.
• Embraces a culture of continuous improvement, innovation, and service excellence within the AI Services function.
• Supports the preparation and distribution of board-ready and executive-level briefing materials, ensuring accuracy, formatting consistency, and adherence to corporate communication standards.
• Maintains awareness of the AI Services portfolio structure, key initiatives, and team roster sufficient to route inquiries, prepare contextual briefings, and anticipate scheduling needs.
• Manages purchase requisitions, vendor onboarding paperwork, and license tracking for software and platform subscriptions within the AI Services budget and coordinate with BT counterparts, where needed.
• Other duties as required.

• High school diploma.
• Postsecondary degree, diploma, or certificate in business…